Clerical Officer / Administrator

www.recruitireland.com - jobboard; Limerick; On-site; EUR 25,000 - 30,000; Part time

Job summary

A public sector organization in Limerick is seeking a Clerical Officer/Administrator. The role involves various administrative tasks such as correspondence and record maintenance. Candidates should have 1-2 years of administration experience, advanced MS Office skills, and fluency in English. This is a temporary position requiring immediate availability, offering 35 hours of work per week from Monday to Friday.

Qualifications

• 1-2 years Administration experience working in an office.
• Advanced knowledge of MS Word and Excel.
• Experience in minute taking is a big advantage.

Responsibilities

• Perform day-to-day office duties including correspondence, filing, and typing.
• Log inquiries and prioritize responses, keeping supervisors informed.
• Assist in drafting general correspondence to clients and the public.
• Maintain and update local databases and records.

Skills

Administration skills

MS Office

Fluency in English

Attention to detail

Job description

My client, a public sector organisation, is currently seeking a Clerical Officer / Administrator with high level administration experience to join their busy team on a temporary contract.

The role is based in Limerick city & Castletroy, and suitable candidates must be available to start within a week.

The Clerical Officer will be responsible for the day-to-day administrative functions of the Department under the direction of the assigned supervisor/manager.

The role covers all aspects of clerical and administrative work to ensure the effective running of the Department.

Responsibilities

• Day to day office duties e.g. Correspondence, post, typing, Dictaphone typing, faxing, photocopying, filing etc.
• Logging all enquiries/telephone calls, complaints etc. Prioritising same, dealing with queries keeping supervisor/manager informed of progress and activities.
• Assist in the drafting and issue of letters, memos and general information to internal customers, clients and general public.
• Populate, maintain and update local databases and records.
• Work closely with all functions within the service to deliver planned services of your department.
• Understand how your department impacts on the service users.
• Understand how neighbouring departments and functions must combine their efforts to achieve optimum services levels.
• Treat all information and service users with confidentiality and discretion.

Hours of Work

Monday to Friday, 9am to 5.00pm, 35 hours per week.

Skills / Experience

• 1-2 years Administration skills & must have experience working in an office environment is essential.
• Must have advanced knowledge of MS Office to complete this role (Word & Excel).
• Minute taking experience is a big advantage.
• Fluency in English is essential along with the right to work in Ireland.
• Excellent attention to detail.