Clerical Assistant

Birmingham City Schools; Tuam; On-site; EUR 25,000 - 35,000; Full time

Job summary

An established educational institution is seeking a dedicated Clerical Assistant to support administrative tasks and serve as the first point of contact for visitors and stakeholders. This role involves managing student records, maintaining office supplies, and ensuring effective communication within the school community. Ideal candidates will possess strong organizational skills, proficiency in MS Office, and the ability to maintain confidentiality. Join a supportive environment where your contributions play a vital role in the educational experience of students and families.

Qualifications

• High school diploma or equivalent required.
• Minimum one year of related experience preferred.

Responsibilities

• Perform general receptionist duties and manage online database.
• Maintain inventory of office supplies and assist with purchasing.

Skills

Time Management

Documentation Skills

Organizational Skills

Written Communication

Oral Communication

Interpersonal Skills

Confidentiality

Proficiency with MS Office

Education

High School Diploma or Equivalent

Tools

MS Office Suite

Job description

Job Description

The Clerical Assistant will complete administrative tasks and serve as the initial point of contact with visitors, stakeholders, parents and students. Provide support with record keeping and database management associated with the operation of the school and instructional program.

Duties And Responsibilities

• Perform general receptionist duties.
• Manage online database platform that houses, attendance, enrollment, and student academic records.
• Maintain inventory of office supplies and complete the process for purchasing.
• Process requests for student information between schools/districts and outside agencies.
• Participate in Professional Development Trainings.
• Performs other duties as assigned.
  
  

Required Skills, Knowledge And Abilities

• Effective time management, documentation and organizational skills
• Excellent written, oral, and interpersonal communication skills
• Maintain confidentiality, professionalism, discretion, and the ability to work with minimal supervision
• Prioritize and perform duties effectively
• Proficiency with current technology and MS Office Suite (Word, Excel, Power Point)
  
  

Qualifications

• High school diploma or equivalent.
• Minimum one (1) year of related experience.
• SUCH ALTERNATIVES TO THE ABOVE QUALIFICATIONS AS THE BOARD MAY REQUIRE.
  
  

The State does not discriminate on the basis of age, race, color, sex, sexual orientation, religious preference, marital status, disability, national origin, or any other reason prohibited by state or federal law. Employees of the District are required to comply with the provisions of Title VII of the Civil Rights Act and Title IX of the 1972 Educational Amendments.

Alabama school boards are required by state law to verify the employment eligibility of newly hired employees by using the federal E-Verify program. New employees are required to provide a Social Security number, an unexpired identity document that contains a photograph, and other acceptable documents that establish employment eligibility. In addition to determining whether a new hire is authorized to work in the United States, E-Verify will confirm that the employee's name and Social Security number match.

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