Business Project Manager (8-month contract)

The Vanguard Group; Ireland; On-site; EUR 65,000 - 90,000; Full time

Job summary

Vanguard Ireland Executive Office seeks a proactive Project Manager / Business Analyst for a fixed-term maternity cover. The role spans strategic, operational, governance, and engagement initiatives across Ireland, coordinating cross-functional workstreams and ensuring timely delivery.

The successful candidate will gather and analyse business requirements, support establishment of a new legal entity, and partner with Legal, Compliance, Risk, Finance, Operations, HR, and Technology to keep

Qualifications

• Strong experience in project management, business analysis, consulting, operations, or a related discipline.
• Demonstrated experience coordinating complex cross-functional projects involving multiple stakeholders.
• Experience developing project plans, managing project governance, and tracking risks, issues, actions, and dependencies.
• Strong organisational, planning, and problem-solving skills.
• Excellent verbal and written communication skills.
• Ability to operate effectively in a fast-paced, matrixed environment.
• Financial services or regulated industry experience preferred.
• Experience supporting legal entity, regulatory, or organisational change initiatives would be advantageous.
• Undergraduate degree or equivalent combination of education and experience.

Responsibilities

• Support the planning, coordination, and delivery of strategic projects and business initiatives across Vanguard Ireland.
• Play a key role in the establishment of a new legal entity, coordinating activities across Legal, Compliance, Risk, Finance, Operations, HR, and Technology teams.
• Develop and maintain project plans, milestones, timelines, RAID logs, action trackers, deliverables, and status reports.
• Manage project governance activities, including workstream meetings, steering committees, decision logs, and progress reporting.
• Coordinate cross-functional workstreams and ensure stakeholders remain aligned on priorities, milestones, and deliverables.
• Identify, monitor, and elevate project risks, issues, dependencies, and resource constraints.
• Track project progress against agreed timelines and support remediation plans where required.
• Facilitate project meetings and workshops, ensuring actions are documented and followed through to completion.
• Support the successful delivery of regulatory, operational, and governance-related initiatives.
• Gather, analyse, and document business requirements from stakeholders.
• Translate business needs into actionable deliverables and implementation plans.
• Support process improvement initiatives and operational efficiencies across the Ireland platform.
• Conduct analysis and prepare recommendations to support decision-making and project delivery.
• Produce clear documentation, presentations, process maps, and briefing materials.
• Build strong relationships across Vanguard Ireland and broader European teams.
• Prepare project updates, presentations, and management reporting for senior stakeholders and governance forums.
• Support governance activities, including meeting preparation, action tracking, and follow-up activities.
• Assist with Executive Office initiatives, leadership events, and special projects as required.

Skills

Project management

Business analysis

Stakeholder management

Governance

Cross-functional coordination

Communication

Education

Undergraduate degree

Job description

We are seeking a proactive and highly organised Project Manager / Business Analyst to join the Vanguard Ireland Executive Office on a fixed-term basis to provide maternity cover. This role will support the delivery of strategic, operational, governance, and engagement initiatives across the Ireland entities. The successful candidate will be responsible for coordinating projects, managing workstreams, gathering and analysing business requirements, and ensuring the timely execution of key priorities. A key focus of the role will be supporting the establishment of a new legal entity, partnering with stakeholders across Legal, Compliance, Risk, Finance, Operations, HR, and Technology to ensure milestones are achieved and delivery remains on track. This is a highly visible role offering exposure to senior leadership, regulatory and governance activities, and enterprise-wide initiatives.

Core Responsibilities

• Support the planning, coordination, and delivery of strategic projects and business initiatives across Vanguard Ireland.
• Play a key role in the establishment of a new legal entity, coordinating activities across Legal, Compliance, Risk, Finance, Operations, HR, and Technology teams.
• Develop and maintain project plans, milestones, timelines, RAID logs, action trackers, deliverables, and status reports.
• Manage project governance activities, including workstream meetings, steering committees, decision logs, and progress reporting.
• Coordinate cross-functional workstreams and ensure stakeholders remain aligned on priorities, milestones, and deliverables.
• Identify, monitor, and elevate project risks, issues, dependencies, and resource constraints.
• Track project progress against agreed timelines and support the development of remediation plans where required.
• Facilitate project meetings and workshops, ensuring actions are documented and followed through to completion.
• Support the successful delivery of regulatory, operational, and governance-related initiatives.

Business Analysis & Process Improvement

• Gather, analyse, and document business requirements from stakeholders.
• Translate business needs into actionable deliverables and implementation plans.
• Support process improvement initiatives and operational efficiencies across the Ireland platform.
• Conduct analysis and prepare recommendations to support decision-making and project delivery.
• Produce clear documentation, presentations, process maps, and briefing materials.

Stakeholder & Governance Support

• Build strong relationships across Vanguard Ireland and broader European teams.
• Partner with stakeholders to understand priorities, challenges, and dependencies.
• Prepare project updates, presentations, and management reporting for senior stakeholders and governance forums.
• Support governance activities, including meeting preparation, action tracking, and follow-up activities.
• Assist with Executive Office initiatives, leadership events, and special projects as required.

Qualifications & Experience

• Strong experience in project management, business analysis, consulting, operations, or a related discipline.
• Demonstrated experience managing or coordinating complex cross-functional projects involving multiple stakeholders.
• Experience developing project plans, managing project governance, and tracking risks, issues, actions, and dependencies.
• Strong organisational, planning, and problem-solving skills.
• Excellent verbal and written communication skills.
• Ability to operate effectively in a fast-paced, matrixed environment.
• Financial services or regulated industry experience preferred.
• Experience supporting legal entity, regulatory, or organisational change initiatives would be advantageous.
• Undergraduate degree or equivalent combination of education and experience.

Special Factors

Please note that, although we offer hybrid working, all work must be performed within the Republic of Ireland to ensure compliance with tax requirements and to mitigate the risks associated with working outside your country of employment. If you are not able to work fully from the Republic of Ireland, please notify the recruiter. Vanguard is not offering visa sponsorship for this position.

How We Work

Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience. Vanguard, one of the world’s leading investment management companies, serves individual investors, institutions, employer-sponsored retirement plans, and financial professionals. We have a diverse and talented crew with a culture that promotes teamwork, along with an unwavering focus on serving our clients' best interests.