Business Administrator

Three Steps; Navan; Hybrid; EUR 30,000 - 40,000; Full time

Job summary

A healthcare service provider in Navan is seeking an experienced Business Administrator to provide executive support to the Director of Care. The role includes coordinating meetings, managing compliance with regulations, and producing KPI reports. Candidates should hold a QQI Level 5/6 in Office/Business Admin and possess strong skills in Microsoft 365, particularly Excel. The position is based in Navan, with some remote work involved.

Qualifications

• Mastery of Microsoft 365 and experience in managing records.
• Intermediate to advanced knowledge of Excel, strong skills in Word and PowerPoint.
• 2+ years of relevant experience in administrative roles.

Responsibilities

• Coordinate meetings and maintain agendas and minutes.
• Produce KPI reports and maintain compliance with HIQA/GDPR.
• Schedule mandatory training and manage diaries.

Skills

Microsoft 365

Records management

Excel (intermediate/advanced)

Communication skills

Education

QQI Level 5/6 in Office/Business Admin

Job description

Overview

Three Steps is looking for a Business Administrator in Navan, Co. Meath. We’re seeking a proactive Business Administrator to support our Director of Care/Service Manager. You'll coordinate meetings (agendas, minutes, actions), manage diaries/comms, keep records and compliance (HIQA/GDPR), schedule mandatory training, and deliver clear KPIs/dashboards that help our services run safely and effectively. This role is based in Navan with occasional travel and some remote work as needed.

Core focus

Executive support, meeting governance (agendas/minutes/action logs), diary/email management, records & compliance (HIQA/GDPR), KPI reporting/dashboards, training coordination, and smooth office operations.

Responsibilities (high-impact)

• Own agendas/minutes/action tracking for internal/external meetings; manage bookings and executive diaries.
• Produce KPI reports/dashboards; support audits; maintain inspection reports and registration certificates.
• Coordinate mandatory training schedules to statutory timeframes; facilitate HIQA portal and HSE KPI/complaints returns.
• Maintain records/archives to GDPR standards; handle phones, post, visitors; manage petty cash.
• Draft docs/presentations and complete research for the Director of Care/Service Manager.

Must-haves

• QQI Level 5/6 in Office/Business Admin (or equivalent).
• Microsoft 365 mastery (Outlook/Teams; SharePoint sites & permissions).
• Excel (intermediate/advanced: formulas, lookups, pivots); strong Word/PowerPoint.
• Records management & FOI basics; 2+ years' relevant experience (healthcare a plus).