Board & Compliance Associate, Corporate Secretarial COE

Jobtailor; Dublin; On-site; EUR 45,000 - 65,000; Full time

Job summary

Waystone is seeking an Associate in Corporate Secretarial Services (COE) to manage a portfolio of funds/entities, primarily domiciled in the Cayman Islands and Bermuda.

You will build client relationships, organise board meetings, review materials and minutes, and ensure regulatory compliance and proper authorisations.

The role involves liaison with registered offices, assisting with filings, and supporting training within the team to deliver a superior service.

Qualifications

• Bachelor’s degree required.
• Excellent command of the English language.
• At least two years of relevant work experience.
• Self-motivated with the ability to work in a demanding environment and meet deadlines.
• Excellent interpersonal and communication skills.
• Highly organised, proactive, accurate with strong priority management.

Responsibilities

• Build relationships with stakeholders of funds/entities.
• Organise Board, Board Committee and shareholder meetings, including materials and minutes.
• Assist with changes to Boards of directors and related notifications and documents.
• Ensure all actions and agreements are duly authorised by the Board.
• Assist with approval of financial statements and with conflicts registers.
• Provide reporting to management and update client records.
• Assist with project work and training of team members as required.
• Produce and/or review draft resolutions and liaise with registered offices for filings.
• Assist with establishing relationships with service providers for entities and with liquidation of ceased entities.
• Represent Waystone professionally to deliver superior client-focused service.

Skills

Client Relationship Management

Board Meeting Organization

Regulatory Compliance

Interpersonal Communication

Time/Deadline Management

Self-Motivated

Highly Organised

Proactive

Accurate

Priority Management

Education

Bachelor’s degree

Job description

Waystone is seeking an Associate in Corporate Secretarial Services (COE) to manage a portfolio of funds/entities, primarily domiciled in the Cayman Islands and Bermuda.

You will build client relationships, organise board meetings, review materials and minutes, and ensure regulatory compliance and proper authorisations.

The role involves liaison with registered offices, assisting with filings, and supporting training within the team to deliver a superior service.