Accounts Payable Administrator

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Accounts Payable Administrator, Loughrea

Client:

Location:

Loughrea, Ireland

Job Category:

Other

EU work permit required:

Yes

Job Reference:

Job Views:

2

Posted:

24.04.2025

Expiry Date:

08.06.2025

Job Description:

This is an opportunity to be part of a dynamic team within the Finance function. We are looking for an individual who will support and drive Chanelle Pharma’s vision to be the most valued global provider of high-quality, competitively priced pharmaceutical products and to provide excellent services and support to our customers. As the Accounts Payable Administrator, you will report into the AP Team Lead. This is a key position within the Finance Structure and will be responsible for the processing of Accounts Payable transactions for the trading group.

Location: Onsite at our Loughrea Headquarters (5 days per week).

Responsibilities:

1. Ensuring all invoices are processed appropriately using the correct channels to route/process invoices.
2. Ensuring all stock invoices are matched correctly to GRNs.
3. Ensuring creditor reconciliations are completed monthly and that reconciling items are resolved in a timely manner.
4. Assisting with the transition to a new ERP system in the near future.
5. Assisting AP Lead with creditor payment projections for cashflow on a weekly basis.
6. Reviewing the controls in place and making recommendations to enhance the internal controls to prevent unauthorized/inappropriate transactions.
7. Coordinating with back-office functions performed by other group companies, ensuring the correct procedures are followed.
8. Streamlining the payment process to minimize the number of payment runs processed on a daily/weekly/monthly basis.
9. Working cross-functionally with other finance colleagues to streamline the Procure to Pay process.
10. Ensuring there is no manual circumvention of controls, that the Delegation of Authority is followed, and investigating any instances of non-compliance.
11. Providing training and constant feedback to other business users on the correct procedures for invoice processing.
12. Transacting intercompany invoices in a timely manner.
13. Actively identifying opportunities to streamline workflow processes and reduce administrative burdens.

Education & Experience:

1. 3rd level qualification or equivalent.
2. Multinational experience (preferable but not essential).
3. 3+ years of experience in an AP role, pharmaceutical/healthcare experience would be an advantage.

Skills & Competencies:

1. Organizational skills, personal efficiency, time management skills, and the ability to prioritize competing demands.
2. Ability to build relationships and collaborate with others.
3. Strategic decision-making within the business as an influencer.
4. Understanding company finances, resourcing, and ultimate aims of the business.
5. Demonstrating and leading on the values, initiatives, and culture of the organization.
6. A strong working knowledge of best practice processes, change management implementation, coaching, and mentoring.
7. Demonstrated ability in prioritizing key initiatives, driving growth, and setting targets and KPIs.
8. Positive and proactive person who is energized by having great responsibility.
9. Practical, action-oriented approach to managing priorities and teams.

Applicants from diverse backgrounds, including those returning after a career break or with transferable skills from non-traditional career paths, are encouraged to apply. We value varied experiences and are committed to fostering an inclusive environment that supports individuals with disabilities.