Accounts/Office Assistant

Kerrigan Mechanical Ltd.; Meath Hill; On-site; EUR 30,000 - 45,000; Full time

Job summary

Kerrigan Mechanical Ltd. is seeking a finance support professional to assist with accounts payable and general office administration. The role involves processing invoices, managing supplier accounts, and ensuring financial accuracy. Ideal candidates will have at least 2 years of relevant experience and strong skills in Excel and communication.

Qualifications

• Minimum 2 years experience in finance support role.
• Experience with creditor reconciliations and purchase order systems.
• Strong attention to detail and accuracy required.

Responsibilities

• Process and manage supplier invoices and payments.
• Track and reconcile purchase orders with incoming invoices.
• Manage creditor accounts and support cost control.

Skills

Attention to detail

Communication

Interpersonal skills

Ability to multitask

Tools

Excel

Job description

Job Purpose And Scope

This position is primarily a support role for the finance department as well as general office administration as it applies to Kerrigan Mechanical Ltd. The required hours to be covered are 9.00am to 5.00pm Mon to Fri

Main Duties & Responsibilities:

• Process and manage supplier invoices, ensuring accurate matching to purchase orders and resolving any discrepancies with the purchasing team.
• Track and manage purchase orders, ensuring all are properly authorized, recorded, and reconciled with incoming invoices.
• Handle creditor accounts, including timely posting of invoices, performing supplier reconciliations, and managing payment runs.
• Liaise with subcontractors and vendors to ensure documentation is complete and payment terms are met.
• Investigate and resolve any supplier or subcontractor queries in a professional and timely manner.
• Maintain up-to-date records of supplier statements and follow up on any outstanding balances.
• Credit Control, involving communicating both by email and over the phone with customers to ensure prompt payment of invoices.
• Collaborate closely with internal departments to support cost control and accurate financial reporting.
• Support wider finance team with ad hoc tasks and reporting as needed.
  
  

What You'll Bring:

• Minimum 2 years' experience in an accounts payable or finance support role, preferably within a fast-paced or construction / engineering environment.
• Experience with creditor reconciliations, purchase order systems, and supplier/subcontractor management.
• Experience with high volume and accurate workload
• Strong attention to detail and high level of accuracy.
• Excellent communication and interpersonal skills - both written and verbal.
• Comfortable working with finance systems and Excel (e.g. VLOOKUPs, data entry, reconciliations).
• Ability to work independently, multitask, and prioritise workload to meet deadlines.