Accounts/Office Assistant

Kerrigan Mechanical; Leinster; On-site; EUR 30,000 - 40,000; Full time

Job summary

Kerrigan Mechanical is seeking a finance support specialist to manage supplier invoices and creditor accounts. This role requires at least 2 years of experience in finance, excellent attention to detail, and strong communication skills. The candidate will work within a supportive team environment, assisting in financial reporting and cost control.

Qualifications

• Minimum 2 years' experience in accounts payable or finance support.
• Experience with creditor reconciliations and purchase order systems.
• Strong attention to detail and proficiency in finance systems.

Responsibilities

• Process and manage supplier invoices, resolving discrepancies.
• Track purchase orders and handle creditor accounts.
• Communicate with subcontractors and manage payment terms.

Skills

Accounting

Communication

Attention to Detail

Multitasking

Tools

Excel

Job description

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This position is primarily a support role for the finance department as well as general office administration as it applies to Kerrigan Mechanical Ltd. The required hours to be covered are 9.00am to 5.00pm Mon to Fri

Main Duties & Responsibilities:

• Process and manage supplier invoices, ensuring accurate matching to purchase orders and resolving any discrepancies with the purchasing team.
• Track and manage purchase orders, ensuring all are properly authorized, recorded, and reconciled with incoming invoices.
• Handle creditor accounts, including timely posting of invoices, performing supplier reconciliations, and managing payment runs.
• Liaise with subcontractors and vendors to ensure documentation is complete and payment terms are met.
• Investigate and resolve any supplier or subcontractor queries in a professional and timely manner.
• Maintain up-to-date records of supplier statements and follow up on any outstanding balances.
• Credit Control, involving communicating both by email and over the phone with customers to ensure prompt payment of invoices.
• Collaborate closely with internal departments to support cost control and accurate financial reporting.
• Support wider finance team with ad hoc tasks and reporting as needed.

What You'll Bring:

• Minimum 2 years' experience in an accounts payable or finance support role, preferably within a fast-paced or construction / engineering environment.
• Experience with creditor reconciliations, purchase order systems, and supplier/subcontractor management.
• Experience with high volume and accurate workload
• Strong attention to detail and high level of accuracy.
• Excellent communication and interpersonal skills - both written and verbal.
• Comfortable working with finance systems and Excel (e.g. VLOOKUPs, data entry, reconciliations).
• Ability to work independently, multitask, and prioritise workload to meet deadlines.