Accounts Assistant

Bennett Construction; Mullingar; On-site; EUR 40,000 - 60,000; Full time

Job summary

A construction company in Mullingar is seeking a motivated Accounts Assistant to join their Purchasing Team. The role involves processing invoices, reconciling accounts, and maintaining supplier relations. Candidates should have a minimum of 12 months experience in a similar position, excellent interpersonal skills, and be proficient in Word and Excel. Familiarity with SAP Business One is a plus.

Qualifications

• Minimum of 12 months experience in a similar role.
• Excellent interpersonal, written and oral communication skills.
• Good knowledge of Word and Excel.
• Highly motivated and able to work to tight deadlines.
• Team player with experience in the construction industry is desirable.

Responsibilities

• Review invoice details for accuracy.
• Liaise with teams for invoice approvals.
• Reconcile supplier statements.
• Suggest payment runs to accounts team.
• Process approved employee expenses.
• Resolve supplier queries.
• Respond to audit requests promptly.
• Monitor control of supplier accounts.

Skills

Attention to detail

Interpersonal skills

Organizational skills

Ability to work under pressure

Tools

SAP Business One

Word

Excel

Job description

Job Purpose

Bennett Construction are seeking a motivated and detail-oriented Accounts Assistant to join our Purchasing Team. The ideal candidate will have a solid understanding of accounts payable processes, excellent organizational skills, and the ability to work effectively in a fast-paced environment. As an Accounts Assistant, you will play a crucial role in managing the company’s financial obligations and ensuring that all vendor invoices are processed accurately and on time. Familiarity with SAP Business One is preferable but not essential.

Key Accountabilities & Responsibilities

• Invoice processing: Review details of invoices for accuracy in terms of billing entity, checking quantities to goods received notes and prices to purchase orders
• Invoice Control: Liaise with the purchasing manager and site teams and surveyors for necessary approvals of invoices
• Reconciliation: Reconcile supplier monthly statements to ensure accuracy and resolve discrepancies
• Payment Processing: Following completion of the approval and reconciliation process, suggest both Mid-Month and Month-End payment runs to the accounts team for payment
• Employee expense processing: Inputting approved employee expenses on SAP and suggesting for payment as part of payment runs
• Liaison: Communicate with suppliers to resolve queries and provide updates on account statuses
• Audit Requests: Respond to supplier requests for audit verifications promptly
• Account Management: Monitor and maintain control of supplier accounts, addressing credit balances and investigating discrepancies.
• Ad Hoc Duties: Undertake any other duties required by your manager that align with your skills

You will need

• Minimum of 12 months experience in a similar role
• Excellent interpersonal skills, strong written and oral communication skills
• Good working knowledge of Word and Excel
• Must be highly motivated and enjoy working to tight deadlines
• Team Player
• Experience in the construction industry is desirable