Accounts Administration Coordinator - Immediate Start

Morgan McKinley; Bandon; On-site; EUR 32,000 - 42,000; Full time

Job summary

Morgan McKinley in West Cork is seeking an adaptable, highly organised Accounts Administration Co-ordinator to join the team. The role is urgent with immediate availability preferred, focusing on quotation support, budgeting, pricing, forecasting, PO balance adjustments, and invoicing support alongside general admin.

The successful candidate will process supplier and sub-contractor invoices, reconcile vendor statements, manage aged debtors, and maintain accurate project cost tracking and

Qualifications

• Proven experience in a combined financial accounts and administrative role.
• Knowledge of quote assistance, project pricing, budget tracking, and forecasting support.
• Experience with standard bookkeeping workflows (sales/purchase ledger, payroll).
• Familiarity with Ireland's trade compliance standards (safety passes, sub-contractor insurance).
• Proficiency in Microsoft Excel and ability to use tracking tools.

Responsibilities

• Allocate 75% of duties toward quotation support, budgeting, pricing structures, forecasting, PO balance adjustments, and invoicing processes.
• Process supplier and sub-contractor invoices, reconcile statements, resolve billing discrepancies, and prepare payment runs.
• Issue client billing and monitor aged debtors ledger for prompt collection.
• Maintain professional communication with residential and commercial clients regarding outstanding accounts.
• Review and log sub-contractor documentation including insurance policies.
• Ensure field personnel hold active safety passes and relevant certifications.
• Match receipts, site expenditures, and timesheets to project codes for budget accuracy.
• Handle calls, web inquiries, and visitors in a professional manner.
• Manage office documentation, digital files, and general office supplies.

Skills

Financial administration

Accounts receivable

Accounts payable

Forecasting

Budget tracking

Communication

Excel

Tools

Sage

Xero

Job description

Morgan McKinley in West Cork is seeking an adaptable, highly organised Accounts Administration Co-ordinator to join the team. The role is urgent with immediate availability preferred, focusing on quotation support, budgeting, pricing, forecasting, PO balance adjustments, and invoicing support alongside general admin.

The successful candidate will process supplier and sub-contractor invoices, reconcile vendor statements, manage aged debtors, and maintain accurate project cost tracking and