Warehouse Admin Lead: Docs, Coordination & Reporting

Pt. Sumber Daya Mantap; Surabaya ꦱꦸꦫꦧꦪ; On-site; IDR 18,000,000 - 30,000,000; Full time

Job summary

Cargill is seeking a Warehouse Manager for the Cocoa and Chocolate Gresik plant. You will oversee inventory, document flow, and warehouse operations, coordinating with customers, suppliers and internal teams to ensure accuracy and timely settlements of logistics documents.

You will lead a team, manage personnel decisions, and work with accounting to settle invoices, while maintaining internal controls and data integrity in the ERP system. Based in Surabaya at Pakuwon Mall site.

Qualifications

• Bachelor's degree in a related field or equivalent experience.
• Excellent communication skills with stakeholders.
• Proven ability to lead teams and manage complexity.
• Knowledge of logistics software and document flows.
• Experience with logistics invoices and settlements.

Responsibilities

• Oversee material management and warehouse operations for the plant.
• Coordinate with accounting to settle invoices and documents.
• Lead inventories, reconcile discrepancies, and ensure accuracy.
• Collaborate with internal teams and external partners.
• Manage personnel decisions for direct reports.
• Ensure compliance with internal controls and data integrity.

Skills

Communication

Leadership

Logistics knowledge

SAP knowledge

Document processes

Education

Bachelor's degree in a related field

Tools

SAP

Job description

Warehouse Manager

Cargill is a family company committed to providing food and agricultural solutions to nourish the world in a safe, responsible, and sustainable way. We sit at the heart of the supply chain, partnering with producers and customers to source, make and deliver products that are vital for living. By providing customers with life's essentials, we enable businesses to grow, communities to prosper, and consumers to live well.

This position is in our Food Enterprise where we are committed to serving food manufacturers, food service customers, and retailers with a complete range of innovative ingredients and branded products. Our portfolio includes poultry, beef, egg, alternative protein, salt, oils, starches, sweeteners, cocoa and chocolate.

Job Purpose and Impact

The Warehouse Manager will oversee and handle complex tasks related to inventory and warehouse activities in Cocoa and Chocolate Gresik plant. In this role, you will interact with customers, suppliers and other contractors as well as with internal teams to ensure compliance with established internal control procedures and accuracy of all data in business management software. You will also lead in establishing inventory control concepts, best methods or procedures and handle different types of documents related to shipments, including settlement of logistics invoices.

Key Accountabilities

• Oversee and handle material management for CCC Gresik plant by providing written electronic and telephone communication for documentation, warehouse and shipment to ensure efficient movement of goods.
• Provide direction and settle invoices and other documents regarding warehouse management in collaboration with the accounting department following the established schedule.
• Conduct in depth research and participate in inventories, reconcile inventory discrepancies and ensure their timely settlement.
• Partner and collaborate with other departments and locations to reconcile discrepancies related to the circulation of documents.
• Lead and collaborate with the transportation and trade operations department in the scope of shipment arrangements or clarification of any irregularities or discrepancies for the delivery of goods.
• Oversee the validation of generated warehouse documents and stock movements for accuracy and take immediate action to correct inaccuracies.
• Other duties as assigned.
• Responsible for personnel decisions related to hiring, performance and disciplinary actions for your direct reports. You will also spend time completing the same tasks as employees on your team.

Qualifications

Minimum Qualifications

• Bachelor's degree in a related field or equivalent experience.
• Exceptional communication skills with a track record of managing complex internal and external stakeholders.
• Proven persistence and ability to successfully lead teams.
• Knowledge of business management software modules used in administration of logistics.
• Understanding of logistics document processes and flows.
• Other minimum qualifications may apply.

Preferred Qualifications

• Have 2-5 years of experience in logistics, warehousing, or relevant experiences.
• Hands‑on proficiency and data management experience using SAP is a plus.
• Prior experience operating within the food manufacturing, agribusiness, or FMCG industry.
• Familiar with Bonded Zone ( _Kawasan Berikat_ ) or Bonded Logistics Center (PLB) regulations and customs documentation.

At Cargill, we are committed to building a workplace where individuals from all backgrounds feel respected, valued, and able to contribute fully. We believe that bringing together different perspectives strengthens our teams and drives better outcomes.

Cargill is an equal opportunity employer and is committed to providing an accessible recruitment experience. If you require accommodation at any stage of the hiring process, please let us know so we can work with you to meet your needs.

Additional Information

Job Number

Job Category Loss Prevention & Security

Location Pakuwon Mall, Jalan Puncak Indah Lontar No 2, Surabaya East 60216, Indonesia

Located Remotely? N

Position Type Management

JOB SUMMARY Assists the Director of Security in managing security operations on a daily basis. Areas of responsibilities include the protection and safety of property assets, employees, guests and property, accident and fire prevention and response. Ensures the continuous protection of guests, employees and hotel assets. Maintains logs, certifications and documents required by law and Standard Operating Procedures.

CANDIDATE PROFILE

Education and Experience
- High school diploma or GED; 3 years experience in the security/loss prevention or related professional area.
OR
- 2-year degree from an accredited university in Criminal Justice or related major; 1 year experience in the security/loss prevention or related professional area.

CORE WORK ACTIVITIES