Virtual Assistant – Marketing & PR Support

Orbitkey; Daerah Khusus Ibukota Jakarta; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

Orbitkey is seeking a Marketing Virtual Assistant to manage digital campaign assets and support influencer PR efforts in a dynamic environment. The ideal candidate is detail-oriented, organized, and eager to contribute to the team. With opportunities for growth in a diverse and inclusive workplace, you will help ensure projects run smoothly and efficiently.

Qualifications

• Fluent in English.
• Experience in marketing, admin, or PR is a bonus.
• Eager to learn and thrive in a fast-moving environment.

Responsibilities

• Manage digital campaign assets and support influencer and PR efforts.
• Research and build media lists of influencer and journalist contacts.
• Assist with internal KPI reporting and campaign coordination.

Skills

Attention to Detail

Organizational Skills

Communication

Tools

Google Drive

Asana

Excel

Shopify

Job description

Why work with Orbitkey?
Orbitkey was founded in 2013 by 2 friends with 1 simple idea. We have since grown into a passionate and dedicated team, but the values of trust, openness, authenticity and empathy that Orbitkey was built upon remain embedded in our culture. And you can feel it!

We offer the following:
Award-winning innovative products you can be proud to work on.
A diverse and inclusive workplace with a focus on helping our team grow and thrive.
A growing focus on corporate, social and environmental responsibility. As a Climate Neutral Certified brand, we reduce, measure and offset 100% of our carbon footprint.

About the Role:
As a Marketing Virtual Assistant, you are responsible for managing digital campaign assets to support our influencer and PR efforts, you’ll help ensure our projects run smoothly, efficiently, and on time. You’ll work closely with our campaign, creative, and PR leads to keep everything organised- because we value efficient timelines and thoughtful execution.

Responsibilities:

Research and build media lists of influencer and journalist contacts.

Respond to influencer-related emails and direct messages, reporting to our PR lead.

Coordinate sample shipments with our supply chain team for influencer campaigns.

Conduct bulk follow-ups with gifted influencers and support broader outreach.

Assist with media monitoring tools like Sprout and Brand24 (tracking Orbitkey mentions and reporting mentions).

Assign campaign-related tasks across the marketing team in Asana (Project management software).

Maintain Asana timelines and ensure entries are tidy and up to date.

Create and maintain campaign folders for assets and ads across Google Drive.

Build base copy docs for new campaigns using past campaign materials and templates.

Upload and update brand assets in Frontify as needed.

Assist with internal KPI reporting

Sourcing talent for marketing campaigns.

Who we’re looking for:

You’re detail-oriented, organised, and happiest when everything is in its place. You love building systems and ticking off tasks, and you have a natural instinct for what needs to happen next.

Whether you’re managing folders or emailing an influencer, you bring a positive attitude and a willingness to jump in wherever needed.

You’re fluent in English, you’re comfortable with tools like Google Drive, Asana, Excel, and maybe even Shopify. You may not have all the answers yet, but you’re eager to learn- and you thrive in a fast-moving, collaborative environment.

Experience in marketing, admin, or PR is a bonus, but what we’re really looking for is someone with the right attitude, solid attention to detail, and a strong sense of initiative.

How to Apply:

Have a look at our website and our social channels to get a feel for who we are. If this sounds like your kind of role, send through your CV and a quick cover letter that answers the following:

You’ve noticed a campaign asset folder is missing key files and the deadline is tomorrow. What’s your next move?

You’ve received an email requesting to collaborate on a paid partnership. We’ve never worked with them before. What is your email response?

What's your expected monthly basic salary?

Which of the following types of qualifications do you have?

How many years' experience do you have as a Marketing Assistant?

Which of the following languages are you fluent in?

How would you rate your English language skills?

Do you have experience in an administration role?

Which of the following Microsoft Office products are you experienced with?