Support Service Executive

PT Mida Trade Ventures Indonesia; Surabaya ꦱꦸꦫꦧꦪ; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A prominent Indonesian company located in Surabaya is looking for a Support Services Executive to manage office operations, prepare reports, and handle travel arrangements. The ideal candidate should have a diploma, at least 3 years of related experience, and strong communication skills in English. Knowledge in Mandarin is a plus.

Qualifications

• Minimum 3 years’ experience in the same field or position.
• Computer literate with proficient knowledge in MS Office.
• Good oral & written English communication skills.

Responsibilities

• Create daily, weekly, and monthly reports.
• Manage office inventory and related issues.
• Handle travel requirements including ticketing and hotel bookings.
• Organize and manage schedules for staff and managers.

Skills

Initiative

Multitasking

Good communication

Coordination of office activities

Computer literacy

Good oral & written English

Mandarin as an advantage

Organization

Education

Diploma from any university

Tools

MS Office

Job description

Take charge to make daily, weekly, and monthly reports.

Take charge of office inventory, maintenance, driver’s schedule, and all other related issues.

Ensure functionality of necessary office equipment and requisitioning new equipment and supplies as needed.

Take charge of all travel requirements, such as ticketing, hotel booking and Visa registration.

Preparing in organizing events, including requisitioning meeting spaces.

Answering telephone calls, responding to queries, and replying to emails.

Conferring with accounting department to help make payments, process incoming invoices, and verify receipts.

Organizing and managing schedules and calendars for Staff, and Managers.

Systematically filing company documents.

Take charge of preparation & submission of all reports pertaining to above listed tasks.

Perform job assignment/function from time to time.

Requirement:

Minimum Diploma Any University, Secretary or English graduate.

Minimum 3 years’ experience in the same field/ position.

Has initiative and can work with minimal supervision.

The ability to multitask.

Good communication and coordination of office activities and tasks.

Computer literate and with proficient knowledge in MS Office.

Knowledge on handling flight/train ticketing and hotel booking.

Good oral & written English communication skill, Mandarin as an advantage.

Highly organized & smart with a high sense of urgency.

Comfortable working independently when needed, or as part of a team.

Located in Surabaya.

How many years' experience do you have as a Support Services Executive?

Which of the following languages are you fluent in?