Specialist, Retail Back Office

adidas; Daerah Khusus Ibukota Jakarta; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

adidas is seeking a Retail Administrative Support to enhance the effectiveness of its Retail Business. The position involves analyzing sales data, vendor management, and supporting operational projects. Candidates should possess a Diploma in Business Management and have at least 2 years of relevant experience, with strong communication and organizational skills.

Qualifications

• Minimum 2 years work experience in a similar field.
• Good oral and written communication skills in English and local languages.
• Strong organizational skills and ability to work independently.

Responsibilities

• Consolidate & support retail operations by analyzing sales data.
• Coordinating with vendors and managing service agreements.
• Assist in project follow-up and implementation in retail operations.

Skills

Communication

Planning and Organizing

Problem Solving

Education

Diploma in Business Management or related field

Job description

Purpose & Overall Relevance For The Organization

Provide administrative support to the Retail Business by providing information on retail reporting, market research, product/stock management and analysis

Key Responsibilities

Functional

• Consolidate & Support the Retail Operations team in collating and analyzing stores sales data for routine business updates
• Perform productivity analysis to track retail space and Full-Time Equivalent (FTE) efficiencies
• Generating and updating of daily/monthly sales, KPIs and other sales data as and when required.
• Updating In-Store promotion calendar and performance
• Supporting the Manager on Ship-from-Store (SFS), Click & Collect(C&C) and other eCommerce omni channel initiatives centrally for Own Retail team
• Support Head of Operations to coordinate, organize and follow up on projects / new business initiatives led by country/SEA/APAC/global for Own Retail and channels
• Develop and track implementation of half yearly stock take schedules and quarterly corp audits. Support head of ops to compile corp audit findings and identify patterns to drive awareness
• Work with Head of Operations & cluster managers to identify improvement opportunities in operations and processes. Input and capture aligned solution and drive follow up and implementation
• Support Retail Operations on keeping store teams up to date on new SOPs (i.e., GSOP, etc.)
• Work with Finance and cluster managers to compile findings on shrinkage; capture actions; and follow up
  
  

Vendor Engagement & Management for Own Retail

• New vendor creation & submission of vendor documents into adidas system
• Execute Service Agreement renewal (including new rates / quotation) and endorsement from both vendor and adidas
• Engagement of new location service / service termination
• Responsible for Purchase Requisition creation, to perform Goods Receiving in the system upon goods or services received, to verify the invoice before submitting for payment process
• Coordinate with stores & vendor on supplies order / delivery & services
• Supporting the Manager to co-ordinate or follow-up with vendor on temporary manpower planning (quotation purpose) + extension/absorption/termination of the temporary manpower
• Raise payment request (advance payment/deposit to Landlord)
  
  

Secondary

• Provide competitors’ intelligence
• Business case analysis for assessment of new key locations
• Liaison with landlords for any campaign or marketing events for the brand
• Participate in planning & presenting monthly store team meeting
• Represent retail in store visit planning and assist Head of Operations for the store visit coordination
  
  

Knowledge, Skills And Abilities

Competencies

• Communication with others
• Manage relationship & diversity
• Planning and Organizing
• Manage business (processes and projects)
• Analysis and resolute problem solving
  
  

Pre-requisite Knowledge / Skills

Diploma in Business Management or related field

Minimum 2 years work experience in the similar field, and have exposure in paperwork/office skills

PC literature, good oral and written communication skills in English and local languages

Strong in organizational skills, a team player with ability to work independently and on a team

Good interpersonal and communication skills and self-confident in interacting with all levels within and outside the organization

adidas celebrates diversity, supports inclusiveness and encourages individual expression in our workplace. We do not tolerate the harassment or discrimination toward any of our applicants or employees. We are an equal opportunity employer.