Site Admin and Facility Coordinator

NES Fircroft; Daerah Khusus Ibukota Jakarta; On-site; IDR 100,000,000 - 200,000,000; Full time

Job summary

An established industry player is seeking a Site Admin & Facilities Coordinator to enhance operational efficiency in a dynamic environment. This role involves coordinating travel logistics, managing vehicle movements, and ensuring smooth administrative processes for contractors and staff. The ideal candidate will have a diploma in administration and 2-5 years of relevant experience, demonstrating strong organizational skills and a commitment to health and safety standards. Join a company with a rich history in engineering staffing, where your contributions will support vital projects across various sectors.

Qualifications

• 2-5 years of experience in administrative roles, preferably in contracting.
• Valid Indonesian car driving license (Manual) is required.

Responsibilities

• Coordinate vehicle movements and accommodation bookings for staff.
• Ensure smooth mobilization and badging processes for contractors.

Skills

Administrative Coordination

Travel Coordination

Vehicle Management

Communication Skills

Problem-Solving

Education

Diploma / Associate Diploma in Administration

Tools

SIMPER

HSE Reporting Tools

Job description

We are looking for a Site Admin & Facilities Coordinator (Contract Based) to join our team in Pomalaa, Southeast Sulawesi, Indonesia.

The role responsibilities include:

1. Coordinate daily vehicle movement, bussing, airport drop off and pickups.
2. Coordinate travels and accommodation booking during rotation leave and other related business travels.
3. Ensure travel (and related) invoices are received on time, working close with site admin.
4. Make meeting room reservations.
5. Ensure PCM staff mobilisations, badging process, SIMPER and renewals are met and if required organise ongoing medical reviews of PCM staff.
6. Ensure and monitor smooth mobilisation and badging process of contractors’ workforce.
7. Ensure PCM accommodation and catering are running smooth by coordinating with PTVI’s counterpart.
8. Ensure PTVI vehicles are maintained by coordinating with PTVI.
9. Coordinate with PTVI and contractors on temporary facilities set up/fit for use.
10. Ensure OTs are recorded and submitted for approvals.
11. Ensure Rotational cycle reports are sent to client weekly.
12. Assist HSE department in submitting weekly HSE reports.
13. Have a valid Indonesian car license (Manual).

Requirement:

1. Diploma / Associate Diploma in Administration
2. Approximately, 2 - 5 years ideally to include experience in administrative position.
3. Have a valid Indonesian car driving license is required. (Manual)
4. Previous experience with a contracting or consulting company will be advantageous.
5. Experience in the relevant discipline in the same or similar industry, including previous administrative experience.
6. Demonstrate a visible and active commitment to:
1. personal well-being.
2. healthy and safe workplaces and activities; and
3. continuously improve health, safety and environmental performance.

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.