Shipping Operations Clerk

PT Clio Shipping And Logistics Indonesia; Jakarta Utara; On-site; IDR 66,960,000 - 100,440,000; Full time

Benefits offered by this job

BPJS

THR

Indonesian public holidays

Job summary

PT Clio Shipping And Logistics Indonesia is seeking a Shipping Operations Clerk to manage import/export documentation, port clearance processes, and coordination for vessel port calls in Indonesia.

You will prepare and review documentation, liaise with maritime authorities, shipowners and HQ, and handle port-related invoicing and settlements. 1–2+ years back-office experience required; fluent business English; detail-oriented with rotating schedule.

Qualifications

• 1–2+ years of ship agency back-office experience in Indonesia.
• Fluent English business reading and writing.
• Familiar with local port fee accounting; able to prepare invoices and reconcile accounts.
• Detail-oriented, able to handle multiple tasks and rotating schedules.

Responsibilities

• Prepare, review, and archive full import/export documentation for vessel port calls, including certificates, crew lists, manifests, and cargo lists.
• Process cargo release and fee settlement for import voyages.
• Follow up on online submissions and pre-clearance for Indonesian maritime, customs, immigration, and health inspection authorities.
• Coordinate with field staff to complete the four-agency port clearance process.
• Liaise with overseas shipowners, domestic HQ, and on-site field officers; synchronize vessel schedules and submit daily English reports.

Skills

English proficiency

Attention to detail

Multitasking

Tools

Port declaration systems

Job description

Shipping Operations Clerk responsible for managing import/export documentation, port clearance processes, and operational coordination for vessel port calls in Indonesia. The role involves preparing and reviewing full documentation sets, liaising with maritime authorities, shipowners and headquarters, and managing port-related financial transactions.

Key responsibilities

Prepare, review, and archive full import/export documentation for vessel port calls, including ship certificates, crew lists, manifests, and cargo lists; process cargo release and fee settlement for import voyages

Follow up on online submissions and pre-clearance for Indonesian maritime, customs, immigration, and health inspection authorities; coordinate with field staff to complete the four-agency port clearance process

Liaise with overseas shipowners, domestic HQ, and on-site field officers; synchronize vessel schedules and operational updates; submit daily English business reports

Calculate and review local port dues, agency fees, vessel supply charges, and demurrage/despatch fees; prepare invoices and maintain reconciliation records

Coordinate with local suppliers for vessel provisions, stores, and spare parts; handle internal purchase orders and maintain supply records

About you

1–2+ years of ship agency back-office experience in Indonesia; familiar with Indonesian port online declaration systems and bulk/general cargo documentation procedures

Fluent English business reading and writing; able to understand shipowner instructions and trade documents; capable of handling English correspondence and reports

Familiar with local port fee accounting; able to prepare invoices, reconcile accounts, and process expense settlements

Detail-oriented and meticulous; able to handle multiple tasks simultaneously; willing to work on a rotating schedule aligned with overseas time zones

BPJS

THR

Indonesian public holidays

Basic Salary + Allowance + Performance bonus