Senior General Affairs

Samsung Electronics Perú; Daerah Khusus Ibukota Jakarta; On-site; USD 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a dynamic General Affairs Specialist to enhance service quality and optimize resource management. In this role, you will engage in vendor management, oversee office inventory, and coordinate with various teams to ensure smooth operations. Your expertise will contribute to the planning of internal and external events, while also supporting compliance with safety and health initiatives. This is an exciting opportunity to make a significant impact in a collaborative and innovative environment, where your skills will be valued and your contributions recognized.

Qualifications

• Minimum of 4 years' related experience required.
• Preference for candidates with global company experience.

Responsibilities

• Manage vendor registration, evaluation, and procurement processes.
• Coordinate with legal team for contract reviews.
• Supervise office staff and manage schedules.

Skills

Vendor Management

Negotiation Skills

Inventory Management

Contract Review

IT Asset Management

Data Analysis

Problem Solving

Communication Skills

Education

Bachelor's Degree

Tools

CCTV Systems

Job description

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Time left to apply: End Date: December 31, 2025 (30+ days left to apply)

Job requisition ID: R103565

Position Summary

1. Raise the service quality by analyzing and understanding the business environment and employee's needs and establishing an efficient task process.
2. Continue to improve the appropriateness of task-related standards and contracts and optimize resource management by closely cooperating with affiliates and partners.
3. Maximize efficiency of the management's tasks by planning and operating various General Affairs-related internal/external events and meetings.

Role and Responsibilities

• Involve in vendor management process that covers vendor registration, evaluation, invoice processing, RFP and purchasing order for vendor bidding and have strong negotiation skills.
• Track and manage inventory levels to avoid stockouts or overstocking for office consumable supplies (stationery, name cards, water drinks, coffee/milk supplies, and noodles).
• Coordinate with users and Legal team in reviewing and analyzing contracts related to procurement.
• Having experience in managing office assets related to IT or non-IT assets, including regular IT asset inventory review.
• Liaise with building management to ensure A/C, electricity supplies, and other building facilities operate well.
• Coordinate with security guards and receptionists to ensure physical security measures are managed and compliant with policy (X-Ray, speed gates, CCTV, security night-shift, etc.).
• Manage and supervise tasks and schedules of office staff, cleaning staff, and security guards.
• Support Environment, Health, and Safety (EHS) initiatives from Samsung Global EHS Team.
• Handle other office management tasks related to licensing and permits such as VISA & KITAS applications.
• Facilitate and support company regular and special events.
• Have understanding and knowledge of Indonesia import processes (regulations and law).

Skills and Qualifications

• Liaise with IT Support for maintaining and controlling CCTV systems.
• Manage, maintain, and control safety assets for the benefit of SRIN employees.
• Manage, maintain, and support IT Support and Legal Officers to support GA tasks.
• Preference given to those who have worked in a global company.
• Support SRIN Management for office purposes.
• Maintain relationships with building management and vendors.
• Experienced professionals with a full understanding of specialized areas; capable of resolving a wide range of issues creatively.
• Ability to analyze data and evaluate factors to solve problems of diverse scope, demonstrating good judgment in methods and techniques.
• Typically works with little instruction on day-to-day tasks and receives general instructions for new assignments.
• Minimum of 4 years' related experience and a Bachelor's degree required.

* Samsung has a strict policy on trade secrets. In applying to Samsung and progressing through the recruitment process, you must not disclose any trade secrets of a current or previous employer.

* Please visit Samsung membership to see Privacy Policy, which defaults according to your location. You can change Country/Language at the bottom of the page. If you are an European Economic Resident, please click here.