Senior Finance Officer – Grants

Cifor; Bogor; On-site; IDR 300.000.000 - 400.000.000; Full time

Job summary

CIFOR-ICRAF is seeking a Senior Finance Officer – Grants to oversee the financial management of grants in a dynamic environment. The role includes monitoring budgets, ensuring compliance with donor requirements, and leading a team. Candidates should possess extensive experience in grants management and strong accounting skills, making it an excellent opportunity for those looking to make a significant impact in a global organization focused on forestry and agroforestry.

Qualifications

• At least 7 years in Grants Management.
• Good understanding of budgeting and financial management procedures.
• Experience in donor compliance and reporting.

Responsibilities

• Oversee and monitor grants’ budgets and expenses.
• Coordinate with donors and project leaders on financial issues.
• Prepare financial reports for donors.

Skills

Accounting

Budgeting

Financial Management

Compliance

Reporting

Education

Bachelor’s degree in Accounting or related field

Certified Public Accountant

Tools

MS Office

Job description

Reference number: 2492
Job status: In-progress
Job category: Local Position
Duty station: Bogor, Indonesia
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CIFOR-ICRAF
The Center for International Forestry Research (CIFOR) and World Agroforestry (ICRAF) envision a more equitable world where trees in all landscapes, from drylands to the humid tropics, enhance the environment and well-being for all. CIFOR and ICRAF are non-profit science institutions that build and apply evidence to today’s most pressing challenges, including energy insecurity and the climate and biodiversity crises. Over a combined total of 65 years, we have built vast knowledge on forests and trees outside of forests in agricultural landscapes (agroforestry). Using a multidisciplinary approach, we seek to improve lives and to protect and restore ecosystems. Our work focuses on innovative research, partnering for impact, and engaging with stakeholders on policies and practices to benefit people and the planet. Founded in 1993 and 1978, CIFOR and ICRAF are members of CGIAR, a global research partnership for a food secure future dedicated to reducing poverty, enhancing food and nutrition security, and improving natural resources.

CIFOR-ICRAF is looking for a

Senior Finance Officer – Grants

Overview

The Senior Finance Officer – Grants (SFO) is responsible for overseeing and monitoring of the grants’ budgets and expenses of assigned Themes, Units, and Countries in CIFOR-ICRAF. The SFO is also responsible for the assignment of new projects to the finance Officer(s) and maintenance of an up-to-date list of project assignments.

Duties and responsibilities

Grants Budgets and ActualExpenses Monitoring

• Coordinatewith donors, collaborators, project leaders, and scientists to clarifyfinancial issues, answer queries, and give updates on the financial and budgetstatus of the project.
• Reviewand verify expenditures of assigned grants to ensure adherence to budgetary anddonor requirements.
• Ensurethat the grants recover full overheads, including project services as per theapproved donor budget.
• Monitorstaff time allocations in Planner for the assigned grants and ensure it is asper donor budgets.
• Ensuretimesheets are done, signed, and submitted on time for assigned grants.
• Monitorand ensure that staff time is charged in accordance with the budget and thetimesheets are recorded/adjusted appropriately.
• Monitorchanges in exchange rates and the impact on available project balances;promptly raise any forex concerns with the Finance Manager – Grants and the PrincipalInvestigators (PIs) concerned.
• Liaisewith the Program Management Unit (PMU) regarding the development of Letter ofAgreement (LoA) with partner Institutions, project start-ups and set ups in thesystem, budget update and management in the system and project tracking &closures.
• Ensurethe annual Budget and rolling budget is updated in the system.
• Reviewof financial status of the project prepared by the finance officer(s).

Partner FinancialManagement

• Reviewof partner LOAs focusing mainly on the payment schedules and reportingtimelines.
• Monitorand follow up partner financial reporting for assigned grants.
• Supervisefinancial compliance for partners of assigned grants and ensure partners spendwithin their budgets and are following the laid-down donor and CIFOR-ICRAFfinancial procedures and regulations.
• Analyzegrants partner expenses and provide feedback and analysis to the projectleaders and managers on expenditure trends and areas with significant over orunderspending.
• Communicatewith partners of assigned grants on areas of weaknesses and steps to take tomitigate the risks and internal control issues.

Donor Reporting

• Preparereports on the specific projects’ finances to donors and other users incompliance with Center standards and as specifically pre-determined by thedonor, as mentioned on the signed Grant Agreements and Donor’s GeneralConditions.
• Reviewall donors reports from the Country Offices, Units, and Themes assigned priorto forwarding to Finance Manager - Grants for approval and clearance.
• Ensurethat reports to donors are submitted on time.
• Ensuresubmission of fully approved / signed financial reports in grants managementsystem for assigned grants.
• Providegrant financial management support to Countries staff as well as Units andThemes assigned.

Projects Audits

• Coordinateand supervise projects audits for assigned grants.
• Attendentry and exit meetings on audit of projects for assigned grants.
• Keyresource on queries from the external and internal auditors on assigned grants.
• Assistin reviewing the draft audit reports and provide draft management responses forreview and approval by Finance Manager - Grants for assigned grants.
• Reviewpartner audit reports.

Grant ProposalBudgets and Grant Agreements

• Supportproject proposal/budget preparation regarding compliance issues for prospectivesources of funding.
• Provideguidance and ensure the budget figures are correct, and the budget lines followthe donor requirements.
• Reviewthe financial part and other relevant information of the new Grant Agreementsand Grant agreement amendments.

Donor payablesand receivable balances management

• Monitorand reconcile donor payable and receivable balances for assigned grants.
• Ensurethe invoice timelines conditions as per the grant agreements are adhered to.
• Ensurethe donor amounts receivable from donors are promptly collected.

Team leadership

• Supervisedirect staff directly reporting to you by managing their performance, includingsetting goals and objectives, coaching, and delivering results.
• Performperformance evaluation for the team, both mid-year and annually.

Internal Controlsand Other Duties

• Ensurecompliance with policies and safeguard of CIFOR-ICRAF assets.
• Identifyand assess changes that could significantly impact the system of internalcontrol in CIFOR-ICRAF.
• Evaluateand communicate internal control deficiencies in a timely manner to thesupervisor.
• Performany other tasks assigned by the Finance Manager – Grants.

Education, knowledge and experience

• Bachelor’s degree or equivalent in accounting or in a related field.
• Certified Public Accountant and a member of a recognized accounting institute.
• At least 7 years in Grants Management.
• Proficiency MS Office suite.
• Good understanding and experience in budgeting and financial management procedures of donor-funded projects.
• Good experience in donor compliance and reporting for international donors like EC, USAID, GIZ, etc.
• Good experience in sub-grantee financial management, monitoring, and reporting.
• Strong oral and written communication skills.

Terms and conditions

• This is a Locally Recruited Staff (LRS) position. CIFOR-ICRAF offers competitive remuneration in local currency, commensurate with skills and experience.
• The appointment will be for 1 (one) year with the possibility of extension contingent upon performance, continued relevance of the position and available resources.
• The duty station will be in Bogor, Indonesia.
To apply, please visit our career site at:https://www.cifor-icraf.org/about/work-with-us/
To learn more about CIFOR-ICRAF, please visit our websites at:https://www.cifor-icraf.org
CIFOR-ICRAF promotes Gender Diversity – Applications from women professionals are encouraged.
CIFOR-ICRAF is an equal opportunity employer. It fosters a multicultural work environment that values gender equality, teamwork, and respect for diversity.

Application process

The application deadline is 25 Jul 2025
We will acknowledge all applications, but will contact only short-listed candidates.

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