Senior Finance Business Partner

Plan International Nepal; Jakarta Timur; On-site; IDR 300.000.000 - 400.000.000; Full time

Job summary

An international humanitarian organization is looking for a Senior Finance Business Partner based in Jakarta, Indonesia. The role involves supporting finance tasks in project management, collaborating with teams for effective project implementation, and ensuring compliance with financial standards. Candidates should possess a relevant degree and have at least three years of experience in finance, preferably in international settings.

Qualifications

• At least 3 years relevant post-qualification experience in international organizations.
• Working knowledge of English (speaking and writing).
• Experience managing donor funds preferred.

Responsibilities

• Support Program/Project Manager in managing project finance.
• Ensure funds are utilized per GAAP and Plan Indonesia standards.
• Prepare monthly budget vs. actual reports.

Skills

Accounting skills

Analytical thinking

Communication skills

Problem-solving skills

Team-building skills

Education

Bachelor’s in Accounting, Business Administration, Commerce or Finance

Tools

Advanced Excel

SAP

Job description

Overview

Date: 8 Oct 2025
Location: Jakarta, Indonesia
Company: Plan International

Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls. In Indonesia, Plan International has operated since 1969, and Yayasan Plan International Indonesia (Plan Indonesia) was established as a national entity in 2017. The country strategy covers FY 2023–2027 to enable at least 3 million girls and young women to Learn, Lead, Decide, and Thrive, through quality programmes and influencing decision-makers. The organization aims to adapt and innovate to stay relevant, impactful and sustainable in a VUCA world.

Role Purpose

Senior Finance Business Partner’s role will be responsible for overall finance tasks in the Program Management Unit. S/he will work closely with the Program, Grants, Supply Chain Management (SCM), and People & Culture (P&C) teams in project implementation, and assist local Implementation Partners (IPs) regarding finance matters.

Dimensions of the Role

• Support Program/Project Manager in the management of project finance on a day-to-day basis.
• Liaise with other IPs, agencies and third parties in the CO and Field Office regarding financial and administration activities as needed.
• Collaborate with cross-functional teams to execute finance tasks and achieve project objectives.

Accountabilities

• Financial Management
• Support the full cycle of project implementation activities from pre-award assessments, monitoring/compliance and close-out procedures.
• Process and facilitate all payments or fund transfers for projects under the Program Unit.
• Ensure funds are utilized and accounted for based on GAAP and Plan Indonesia standards.
• Ensure transactions are properly coded and, if applicable, expense allocations are properly made.
• Check payment requests against approved budget lines; verify budget availability for requisitions, POs and vouchers before execution.
• Follow up acquittal or liquidation of advances; ensure advances are not given unless the previous advance is acquitted/liquidated.
• Monitor outstanding PO, GR, MIRO and Partner’s advances in SAP; ensure ageing does not exceed one month.
• Perform parking journal entries for non-PO transactions in SAP.
• Ensure proper filing (electronic and hard copy) of project financial reports in CO and Field office.
• Partner Management: act as liaison for financial management and system development of IPs in consultation with PM/PjM.
• Control advance liquidation of IPs and ensure daily accounting activities (invoice payments, subsidiary ledgers for advances, deposits, instalment payments and withholding tax) align with YPII’s system.
• Perform journal entries for IPs’ advance liquidation in SAP monthly.
• File IP agreements/MOUs, reports and correspondence for projects in soft and hard copy.
• Prepare regular forecasts of project budget utilization and monitor resource allocation and spending of IPs.
• Financial monitoring and IP compliance tracking.
• Produce monthly financial reports of IPs, discuss with budget holders, and take corrective action as needed.
• Undertake timely IP financial monitoring visits with program staff and report findings.
• Planning, Budgeting and Monitoring: develop initial budget, forecast and revisions; maintain records of approved budgets and revisions.
• Prepare monthly budget vs. actual reports in donor and local currency; highlight variances and actionables.
• Prepare and submit donor financial reports on time in collaboration with relevant finance staff and respond to donor questions.
• Project Closure, Audits and Risk Management: perform SAP data cleansing before project close; provide financial data during audits; maintain audit action lists and close gaps with supporting documents.
• Other Tasks: support PM in financial management gaps before full-time staff recruitment; manage financials for up to 4 projects (dependent on size); assist month-end and year-end closes; participate in meetings; perform other duties as requested.
• Safeguarding – PSHEA: ensure safeguarding policies are embedded and staff are aware of responsibilities; report concerns per procedures.

Qualifications and Technical Expertise

• Essential
• Bachelor’s in Accounting, Business Administration, Commerce or Finance
• At least 3 years relevant post-qualification experience, preferably in international organizations, INGOs, and/or bilateral agencies
• Working knowledge of English (speaking and writing)
• Computer software skills, including advanced Excel and other accounting packages
• Experience managing donor funds (KOICA, EU, DFAT, USAID, SIDA, Irish Aid, UN Agencies preferred)
• Experience in capacity development for non-finance staff or sub-grantees
• SAP or ERP/Microsoft 365 experience preferred
• Desirable
• Good training and coaching abilities
• Analytical thinking
• Strong communication and problem-solving skills
• Ability to work in a multidisciplinary and multicultural environment
• Strong team-building and motivational skills

Location

Based at Country Office, Jakarta with frequent travel to project locations.

How To Apply

All information will be treated in the strictest confidence. We will contact you as soon as we have reviewed your application. Only short-listed candidates will be notified and invited for interviews. Please submit your letter of application and detailed curriculum vitae in English by applying now, not later than October 19th, 2025.

Note: A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Program Participants policy (PSHEA). Plan International is committed to promoting children’s rights and gender equality and inclusion. Plan International will never ask for payment from candidates. This description does not constitute a contract of employment.