Senior Facility Coordinator

Jones Lang LaSalle Incorporated; Daerah Khusus Ibukota Jakarta; On-site; USD 30,000 - 60,000; Full time

Job summary

Join a forward-thinking company as a Senior Facility Coordinator, where you will play a crucial role in ensuring the smooth operation of facilities in Jakarta. This position requires a motivated self-starter who excels in communication and organizational skills. You will engage with various stakeholders, oversee compliance, and manage vendor relationships to deliver exceptional service. This is an exciting opportunity to contribute to a dynamic team committed to shaping a better future in real estate. If you are ready to take on challenges and grow your career, this role is perfect for you.

Qualifications

• 3+ years experience in Facility Management or related industry.
• Ability to engage effectively with stakeholders and vendors.

Responsibilities

• Ensure compliance with EHS & Security requirements.
• Manage vendor relationships and procurement processes.

Skills

Problem-solving skills

Strong communication skills

Organizational skills

Self-motivated

Client focus

Education

Bachelor's degree in relevant field

Tools

Microsoft Office

Job description

Senior Facility Coordinator page is loaded

Senior Facility Coordinator

Apply remote type On-site locations Jakarta, Indonesia time type Full time posted on Posted 2 Days Ago job requisition id REQ425588

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Title

Senior Facilities Coordinator

Business unit

Jones Lang LaSalle

Reporting to

Site Lead – Facility Manager (ID – Jakarta)

Key stakeholders

Various client key stakeholders based at Merck offices, located at TB Simatupang (near Pasar Rebo & Lenteng Agung)

Duties & responsibilities

Job overview

• Work well in the team to meet KPI and SLA delivery to client.

Compliance and Administration

• Comply with site EHS & Security requirement
• Ensuring all available RA are in the correct template & guidance
• Be a local member of Emergency Response Team & Local Dawn Raid Team
• Monthly inspection & CAPA follow up
• Draft new client and update SOP/WI when required
• Ensure all vendors documents are up to date and compliance
• Incident reporting and EHS stats updates
• Other tasks assigned by Client & Site Lead.

Operation

• Engage with users and build rapport
• Draft email comms & signages, and send out & communicate
• Routine engagement with stakeholders
• Routine meetings with vendors, ensure support and vendor management as set out in KPI and meet SLA
• Carries out few security processes such as, but not limited to: Access Cards, CCTV, Utilization & Occupation data
• Manages canteen supplies & vendors
• Consumables review and negotiation with vendors
• Sustainability initiatives discussion and execution

Finance & Procurement

• Source & get the best offer
• Draft quotation & getting approval from stakeholder
• Raise Purchase Requisition in various platform and ensure Purchase Order release
• Invoice monitoring & tracking
• Liaise with respective counterpart for any queries or issues raised
• Licensing tax processes (i.e. billboard tax)

Employee Specifics

Sound like you? Why don’t you apply? To apply you need to be: –

A motivated self-starter with a proven track record of successfully delivering best practice and quality to their client.

• Strong communication skill both in Bahasa Indonesia and English, both written and speaking. Ability to confidently interact with all levels of the organizations.
• At least 3yrs experience in FM Related industry
• Strong Microsoft Office skills with tech savvy knowledge
• High attention to detail, especially numbers
• Self-motivated and able to work under pressure

Critical Competencies for Success

• Client Focus & Relationship Management
  • Demonstrates proactive & professional approach to customer service and stakeholder engagement
  • Ability to manage conflict and balance between client and firm requirements.
  • Has a customer service-oriented attitude.
  • Ability to be flexible and accommodating in approach and work with changing situations on a regular basis.
• Organizational Skills
  • Excellent planning & organizational skills to prioritize work and meet tight deadlines
  • Proven ability to manage multiple and complex operational & other matters on a daily basic
• Firm First Mindset
  • Able to cooperate and work well with others to meet targets
  • Support the team effectively as and when needed
  • Proven ability to commit to flawless execution while complying with firm’s procedures and standards

Key skills

• Problem-solving skills and capacity to deal with ambiguity as well as ability to effectively deal with stressful situations
• Able to work independently, self-motivated; confident & energetic
• Flexible – able to adapt to rapidly changing situations
• Goal-oriented – able to focus on meeting all performance targets
• Strong communicator – possesses strong verbal & written communication skills (English & Bahasa Indonesia)

Location:

On-site –Jakarta, Indonesia

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

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At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each ofusunique. We help ourpeople thrive, grow meaningful careersand find a place where they belong.Together, we strive to be exceptional and shape a better world.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visitjll.com .