Senior Exhibition Project Manager

PT Maison Events Indo; Jakarta Barat; On-site; IDR 30,000,000 - 60,000,000; Full time

Job summary

Maison Events Indo is seeking an Exhibition Project Manager in Jakarta to lead end-to-end planning and delivery of large-scale exhibitions. You will coordinate across government bodies, associations, partners, exhibitors, visitors, vendors, and internal teams to ensure events run smoothly and meet high standards.

You’ll develop timelines, budgets, floorplans, and program schedules, while maintaining strong stakeholder relationships and cost control across multiple concurrent events.

Qualifications

• Bachelor’s degree in Exhibitions, Events, Operations, Project Management, or related field.
• At least 5 years of experience in exhibition or large-scale event operations.
• Strong project management, multitasking, coordination, and problem-solving skills.
• Ability to remain calm under pressure and manage multiple events across departments and timelines.
• Experience with international-standard exhibition operations (RX, Informa, or Messe).
• Knowledge of safety standards, risk management, and compliance procedures.
• English is a must; Chinese/Mandarin language skills highly preferred.

Responsibilities

• Develop project timelines, milestones, plans, international coordination workflows, and budgets for assigned exhibitions.
• Coordinate with Sales & Sponsorships, Marketing & Communications, Event Operations, and Business Relations teams to align event requirements and deliverables.
• Support the creation and management of floorplans and exhibitor allocations, working with internal teams.
• Build and maintain relationships with government bodies, industry associations, chambers, and institutional partners.
• Manage partner expectations, agreed benefits, communication touchpoints, visibility, and engagement opportunities.
• Coordinate conference programs, business-matching activities, and industry-led side events with partners.
• Track sales pacing, develop value-led pricing, and improve business-matching strategies in line with market needs.
• Monitor project costs, vendor invoices, operational spending, and budgets, and recommend cost-efficient solutions.
• Prepare post-event financial summaries, operational reports, reviews, and debriefs.
• Collaborate with Marketing and Communications on show branding, visitor flow, and the onsite experience.
• Support Sales and Sponsorships with exhibitor communications and deliverables.
• Oversee exhibitor onboarding, documentation, guidelines, enquiries, booth requirements, schedules, and event updates.
• Resolve operational issues quickly and maintain high exhibitor and visitor satisfaction.
• Strategize onsite activities involving partners, associations, government delegations, and exhibitor operations.
• Manage meeting room allocations, seminar programs, and partner-coordinated side events.
• Gather feedback from exhibitors, vendors, and internal teams and recommend improvements for future event editions.

Skills

Project management

Multitasking

Coordination

Problem-solving

English proficiency

Chinese language

Education

Bachelor's degree

Job description

Maison Events Indo is seeking an Exhibition Project Manager in Jakarta to lead end-to-end planning and delivery of large-scale exhibitions. You will coordinate across government bodies, associations, partners, exhibitors, visitors, vendors, and internal teams to ensure events run smoothly and meet high standards.

You’ll develop timelines, budgets, floorplans, and program schedules, while maintaining strong stakeholder relationships and cost control across multiple concurrent events.