Senior Associate - Consulting - Executive Assistant/Admin/Office Support

PwC Indonesia; Daerah Khusus Ibukota Jakarta; On-site; IDR 200.000.000 - 300.000.000; Full time

Job summary

PwC Indonesia is seeking a Senior Associate for Consulting in an Executive Assistant role to provide comprehensive support to executives and ensure smooth office operations. The ideal candidate will manage schedules, assist in project support, and handle administrative tasks in a fast-paced environment.

Benefits

Medical Benefits

Vision Benefits

Diversity, Equity & Inclusion Awards

Qualifications

• 4-5 years experience as an executive assistant or in a similar role.
• Ability to handle sensitive information with discretion.

Responsibilities

• Manage executives' schedules, prepare reports, and handle communications.
• Maintain office files and assist with expense reports and invoices.
• Support onboarding of new hires and manage office logistics.

Skills

Organizational Skills

Time Management

Communication

Problem-Solving

Attention to Detail

Multitasking

Education

Bachelor’s degree in Business Administration

Tools

Microsoft Office Suite

Job description

Senior Associate - Consulting - Executive Assistant/Admin/Office Support

The Executive Assistant / Administrative Support Specialist is responsible for providing comprehensive support to executives and ensuring the smooth operation of the office. This role involves managing schedules, coordinating meetings, handling communications, and supporting various administrative tasks. The ideal candidate will be highly organized, detail-oriented, and able to work efficiently in a fast-paced environment

1. Executive Support:

• Manage and maintain executives' schedules, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Serve as a liaison between executives and internal/external stakeholders.
• Coordinate and organize executive meetings, including preparing agendas and taking minutes.

2. Administrative Support:

• Handle incoming calls, emails, and other communications, ensuring timely and appropriate responses.
• Maintain and organize office files, records, and documentation.
• Assist with the preparation and processing of expense reports and invoices.
• Monitor office supplies and coordinate with vendors for procurement.

3. Office Coordination:

• Assist in organizing company events, meetings, and conferences.
• Support the onboarding process for new hires, including preparing workstations and coordinating orientation schedules.
• Manage office logistics and ensure a professional and welcoming environment.
• Coordinate with IT and facilities teams to address any office-related issues.

4. Project Support:

• Assist with special projects and initiatives as needed, providing research, data analysis, and administrative support.
• Collaborate with team members across departments to facilitate project completion.

Requirements:

• Bachelor’s degree or equivalent experience in Business Administration, Office Management, or a related field.
• Have 4 – 5 years experience as an executive assistant, administrative assistant, or in a similar role.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Strong problem-solving abilities and attention to detail.
• Ability to multitask and prioritize tasks effectively in a dynamic environment.

Ready to make an impact? Join PwC Indonesia! With over 3,600 dedicated professionals and 88 partners and advisors, we lead in every industry across the country.

At PwC, our purpose is to build trust in society and solve important problems. We’re part of a global network in 151 countries, with over 364,000 people delivering excellence in assurance, tax, legal, advisory, and consulting services.

We’re proud one of the winners of HR Asia Award for 'Best Place to Work' and the HR Asia Diversity, Equity & Inclusion Award 2024. Our commitment to inspiring, empowering, and evolving to bring distinctive outcomes sets PwC Indonesia apart. Join us and be part of something extraordinary.

Ready to make an impact? Join PwC Indonesia! With over 3,600 dedicated professionals and 88 partners and advisors, we lead in every industry across the country.

At PwC, our purpose is to build trust in society and solve important problems. We’re part of a global network in 151 countries, with over 364,000 people delivering excellence in assurance, tax, legal, advisory, and consulting services.

We’re proud one of the winners of HR Asia Award for 'Best Place to Work' and the HR Asia Diversity, Equity & Inclusion Award 2024. Our commitment to inspiring, empowering, and evolving to bring distinctive outcomes sets PwC Indonesia apart. Join us and be part of something extraordinary.

Medical

Vision

Other benefits are applied to certain level.

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