Secretary to the Board of Directors (Cikarang)

PT JAC Consulting Indonesia; Cibitung; On-site; IDR 300.000.000 - 400.000.000; Full time

Job summary

A consulting firm in Cibitung seeks a skilled Secretary to the Board of Directors. The candidate will manage schedules, prepare meeting materials, and serve as a key contact for stakeholders. A Bachelor’s Degree and 2-3 years of experience are required, preferably in a manufacturing or automotive environment. Strong organizational and communication skills in English or Japanese are essential.

Qualifications

• 2-3 years of experience as a Secretary or Executive Assistant, preferably in manufacturing or automotive.
• Exceptional organizational skills and strong attention to detail.
• Excellent communication skills in English or Japanese, proficiency in both is advantageous.

Responsibilities

• Manage the Board of Directors' schedules, meetings, and travel arrangements.
• Prepare and distribute meeting agendas, minutes, and other materials.
• Serve as the main contact for internal and external stakeholders regarding BOD matters.

Skills

Organizational skills

Communication skills

Problem-solving mindset

Discretion and professionalism

Education

Bachelor's Degree in Administration or related major

Tools

Microsoft Office Suite

Job description

Secretary to the Board of Directors (Cikarang)

Secretary to the Board of Directors (BOD)

One of our client, a Japanese automotive manufacturer, is seeking a highly skilled and experienced Secretary to the Board of Directors (BOD). This is a crucial role for a professional who can provide comprehensive administrative support to their executive team and board members.

Responsibilities

• Manage the BOD's schedules, meetings, and travel arrangements.
• Prepare and distribute meeting agendas, minutes, and other materials.
• Serve as the main point of contact for internal and external stakeholders on all matters related to the BOD.
• Handle confidential information with the utmost discretion and professionalism.
• Support corporate governance and compliance activities.
• Assist with the preparation of reports, presentations, and other documents.

Qualifications

• Proven experience minimum 2-3 years as a Secretary, Executive Assistant, or similar role, preferably within a manufacturing or automotive company.
• Minimum Bachelor's Degree from Administration, Secretarial or any related major.
• Exceptional organizational skills and a strong attention to detail.
• Excellent communication skills in English or Japanese. Proficiency in both is a significant advantage.
• A high degree of professionalism and a proactive, problem-solving mindset.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint).
• Willing to work at Cibitung (MM2100) area.