Secretary to Financial Services Industry BU (Japanese Speaker)

PT ABeam Consulting Indonesia; Daerah Khusus Ibukota Jakarta; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A leading consulting company in Indonesia is seeking a Project Administrator to support the Financial Services Director. The role involves managing schedules, handling contracts, and assisting project management tasks. The ideal candidate should have a Bachelor's degree, fluent English and Japanese, and over 5 years of relevant experience.

Qualifications

• 5+ years experience in Project Administration or Secretary role.
• Detail-oriented with a focus on quality work.
• Preferred native Japanese speaker living in Indonesia.

Responsibilities

• Support Financial Services Director with scheduling and documentation.
• Manage all contract data and update project resources estimation.
• Assist Project Manager with administrative tasks.

Skills

Organizational skills

Time management

Analytical skills

Problem solving

Fluent in English

Fluent in Japanese

Education

Bachelor's Degree

Tools

Microsoft Excel

Job description

Requirements:

• Bachelor's Degree from any related major
• 5+ years experience working as Project Administration, Secretary to Director
• Strong knowledge of Project Management Tools (Microsoft Excel)
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively
• Detail Oriented mindset with a focus on delivering high quality work
• Strong Analytical and problem solving skills
• Fluent in English & Japanese both speaking and writing
• Native Japanese who live in Indonesia or willing to relocate will be much preferable

Job Responsibility:

• Support Financial Services Director for control schedule, booking, invoice and some basic data
• Communicate with HQ back office team such as FS BU admin, CP, HR, Accounting if necessary
• Prepare and update material of Meeting with Client in Power Point
• Asset and Facility Checking and Update Lists
• Create, Update, & Manage all contract data
• Scheduling regular meetings
• Assist Project Manager Task as Admin
• Prepare and Maintain the Estimation of Project Resources
• Extract and process working hours report from internal system
• Update and do calculation working record for all resources
• Checking & Confirm SubCon working record
• Do forecasting for Billing amount and summarize based on updated resource
• Analyze and Report of the discrepancy between Budgeting and actual billing amount