SAMPOERNA ACADEMY - OPERATIONS STAFF

Sampoerna Schools System; Jakarta Selatan; On-site; IDR 78,120,000 - 145,080,000; Full time

Job summary

SAMPOERNA ACADEMY is seeking an Administrative Operations coordinator to manage daily school operations, facilities, and procurement. You will coordinate with vendors, supervise shuttle/transport, and handle budget and inventory for smooth school functioning.

The role requires a Diploma/Bachelor and at least 1 year experience in educational institutions, with strong communication and organizational skills. On-site work in Jakarta.

Qualifications

• Minimum Diploma/Bachelor in any field.
• Excellent communication and documentation skills.
• Ability to juggle multiple priorities with accuracy.

Responsibilities

• Arrange school daily operations and facilities coordination.
• Coordinate venue rental procedures with third parties and maximize scheduling efficiency.
• Oversee school shuttle, transport arrangements and admin travel organization.
• Manage budget, inventory, and procurement processes for daily operations.
• Ensure building facilities maintenance and safety in collaboration with engineering and vendors.
• Prepare and maintain records, PRs, RM and CA using the system.

Skills

Communication

Attention to detail

Multitasking

Teamwork

Education

Diploma/Bachelor in any field

Tools

MS Office

Job description

Company Description

SAMPOERNA ACADEMY

Our teaching philosophy encourages students to inquire, explore, innovate and communicate, providing vital skills required for leadership in Indonesia and abroad. Coupled with internationally-recognized academic credentials, we are equipping our students to compete and succeed at every stage of life. With the advent of the information age available at our finger-tips, our job as a school is to teach our students “to learn how to learn”.

Drawing from the world’s best curricula and American-based STEAM (Science, Technology, Engineering, Arts, and Math) methodologies, we are equipping our students with global exposure and an internationally-recognized academic qualification.

Our environment was created to encourage a culture of innovation and collaboration. Moreover, our integration of communication, multiple language proficiency, and collaboration in team projects set us apart from most other schools in ASEAN.

Vision

Sampoerna Academy graduates will assume leadership roles in a global society by being creative, passionate, life-long learners who are able to meet the challenges of a rapidly changing world and who care deeply for their fellow men and the environment.

Mission

The mission of Sampoerna Academy is to provide a safe, caring, and collaborative learning environment that is of the highest quality and meets global expectations for student achievement and character development. Our educational foundation is student-centered with a strong emphasis on Science, Technology, Engineering, Arts, and Mathematics (STEAM) which enables students to become mature, confident global citizens with a strong sense of purpose. Our end goal is to prepare students for tertiary education and to make them work-ready and world-ready.

Core Beliefs

• Academically, we prioritize the development of cognitive skills and communication skills over rote memorization because we believe that more than acquiring facts, students must be able to apply their knowledge in real situations.


• We seek opportunities to engage all stakeholders to play a part in the success of our students.


• We maintain a strong Asian cultural value system that celebrates social harmony, order, and respect.


• STEAM competency will differentiate our students from those attending other schools.


• Our learning spaces are a platform for hands-on activities, exploration, inquiry and the creation of knowledge and dialogue.

Job Description

Arranging School daily operation services:

• Room/facilities arrangement for schedule, availability in coordination with Academic


• Managing facility/venue renting procedure with third partied (controlling the schedule and venue availability to maximize revenue)


• Managing outside vendor such canteen and FB vendor on daily basis and on certain event


• School Shuttle Bus arrangement for daily schedule and other needs for school and office


• Operational car & taxi arrangement for schedule based on needs and priority.


• Providing and arranging school and office daily needs ATK, Water, etc.


• Supporting Academic team for providing material needs in every terms.


• Providing and arranging students’ needs daily books, uniform in SASHOP and meals (catering) in coordination with catering vendor.


• Travel Arrangement: arranging airplane & hotel for any business trip requested by academic or under GA Budget.


• Create transaction in Oracle system: Purchase Request, Reimbursement & Cash Advance Request, and Travel Allowance including the realization.


• Other administrative needs and other non-daily services for school & office

Building Facility and Maintenance:

• Maintaining building facilities to provide comfort and appropriateness in coordination with Engineering and vendor.


• Managing cleaner outsource in providing services and making sure the cleanliness of building and facility in standard.


• Managing security cleaner outsource in providing services and making sure the security and safety in standard and making sure all asset safe.


• Managing other outside vendor (pest control, pool, and elevator) to provide service and make sure all the facility maintains and working in accordance with school standards and safety.


• Plan and monitor maintenance schedule is in place in coordination with engineering.


• Doing daily walkaround in all property area to make sure all-in place in accordance with “PATROL” system application and standard and follow up any issue and making sure it will be fixed.


• Resolving complaints, problems, and requests related with building and facilities.

Budget & Inventory Management

• Take good care of stocks, inventory, and other equipment. Maintain inventory and supplies for daily operation.


• Doing Stock Opname process on monthly basis in coordination with finance and make sure stock vs inventory system are balance.


• Controlling budget vs actual on daily operation when creating PR on the system


• Assisting Academic to create PR, RM and CA on the system.

Qualifications

• Minimum Diploma/Bachelor in any field.


• Minimum 1yearworking experience with educational institutions or comparable organizations.


• Have good communication and positive person, attention to detail, ability to juggle multiple priorities and maintain clear documentation


• Have knowledge and experiences on Operation process and Administration, especially on School Operation process.


• Have skill and knowledge on administration and inventory, and also familiar with the system software of inventory


• Have knowledge and experiences on Building and Facilities Maintenance


• Able to operate Ms. Office (Excel, word)


• Ability to work creatively and analytically in a problem solving environment


• Willing to work together as a team, and minimum supervision when needed

Additional Information

Available to start immediately.