Sales & Operations Coordinator

MIOESTATE.; Provinsi Bali; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A Bali-based real estate agency is seeking a Sales & Operations Coordinator. This role requires strong organizational skills, CRM management experience, and the ability to liaise between teams. The ideal candidate is fluent in Bahasa Indonesia and English, tech-savvy, and has a background in real estate in Bali.

Qualifications

• Native Bahasa Indonesia speaker with fluent English; French is a plus.
• Experience as Executive Assistant, Sales Coordinator, or Admin Officer in real estate in Bali.
• Excellent organizational and time-management skills.

Responsibilities

• Track and coordinate incoming leads to appropriate sales agents.
• Manage and update the CRM system.
• Organize internal workflows and follow up on tasks.

Skills

Organizational skills

Tech-savvy

Time-management

Fluent in English

Fluent in Bahasa Indonesia

Basic graphic design tools

Tools

GoHighLevel

Canva

Trello

Notion

Google Workspace

Microsoft Office

Job description

Purpose of the Role

We are a Bali-based real estate agency specializing in high-end, ethical, and sustainable property. As part of our continued growth and operational restructuring, we are seeking aSales & Operations Coordinatorto serve as the primary point of contact between our commercial team, the director, and other company functions.

The ideal candidate is organized, autonomous, and tech-savvy, with a strong background in Bali’s real estate industry. You’ll play a critical role in daily operations, team coordination, and performance tracking.

Key Responsibilities

Sales & CRM Coordination

●Track and coordinate incoming leads to the appropriate sales agents

●Manage and update the CRM system (experience with GoHighLevel is a major plus)

●Monitor sales activity and pipeline performance; support regular reporting

●Prepare listing documents, client briefs, and internal sales tools

●Support lead follow-up and help ensure no opportunities are missed

️ Operational & Administrative Support

●Organize internal workflows, follow up on task completion, and assist with scheduling

●Help maintain and improve administrative tools and standard operating procedures

●Act as a liaison between internal teams and agency leadership

●Support recruitment logistics, onboarding processes, and reporting

●Assist with basic accounting activities, coordination, and communication with the finance department

Marketing Interface & Materials Management

●Ensure seamless coordination between sales and marketing teams

●Understand marketing principles and uphold the agency’s brand standards

●Use tools such as Canva and others to prepare/update visual assets and documents

●Collaborate with the marketing team to roll out campaigns and updates when needed

Ideal Candidate Profile

●Native Bahasa Indonesia speaker with fluent English (spoken and written), and French is a plus

●Previous experience as Executive Assistant, Sales Coordinator, or Admin Officer – ideally in real estate in Bali

●Excellent organizational, time-management, and multi-tasking skills

●Tech-savvy:

1. Comfortable with CRM tools (GoHighLevel preferred)
2. Experience with project management tools (e.g., Notion, Trello)
3. Competent with basic graphic design tools (e.g,. Canva)
4. Proficient in Google Workspace and Microsoft Office (Drive, Google Sheets, Docs, Excel, Word, etc.)

●Able to work with both local teams and remote international management

●High level of autonomy, reliability, structure, and accountability