SALES ADMINISTRATION-1

Japfa; Jawa Timur; On-site; IDR 44,640,000 - 78,120,000; Full time

Job summary

Japfa is an Indonesia-based agribusiness in animal feed, poultry, farming and consumer products. This Sales Administration role supports the sales team and maintains accurate records for smooth operations.

Responsibilities: processing orders, invoices and quotations; updating databases; preparing reports; coordinating meetings; assisting with contracts; liaising with logistics and finance for timely fulfillment.

Qualifications

• 1+ year of experience in sales administration or similar role.
• Proficient in MS Office; ability to manage data accurately.
• Excellent organizational and time-management skills.
• Strong written and verbal communication.

Responsibilities

• Process sales orders, invoices, and quotations accurately.
• Maintain customer databases and sales records.
• Prepare sales reports and presentations as required.
• Coordinate sales team meetings and manage their schedules.
• Handle customer inquiries and provide sales-related support.
• Assist in the preparation of sales contracts and agreements.
• Liaise with logistics and finance to ensure timely order fulfillment.
• Support the sales team with administrative tasks, including travel arrangements and expense reporting.
• Monitor inventory levels and communicate stock availability to the sales team.
• Assist in organizing sales events and promotions.

Skills

MS Office proficiency

Communication skills

Organizational skills

Teamwork

Time management

Independent work

Education

High school diploma or equivalent

Diploma/degree in business administration or related field

Tools

CRM software

Database proficiency

Job description

Responsible for providing comprehensive administrative support to the sales team, ensuring smooth sales operations, and maintaining accurate sales records.

Job Responsibilities:

• Process sales orders, invoices, and quotations accurately and efficiently.
• Maintain and update customer databases and sales records.
• Prepare sales reports and presentations as required by the sales manager.
• Coordinate sales team meetings and manage their schedules.
• Handle customer inquiries and provide support regarding sales-related matters.
• Assist in the preparation of sales contracts and agreements.
• Liaise with other departments, such as logistics and finance, to ensure timely order fulfillment.
• Support the sales team with administrative tasks, including travel arrangements and expense reporting.
• Monitor inventory levels and communicate stock availability to the sales team.
• Assist in organizing sales events and promotions.

Job Qualifications:

• Minimum of 1 year of experience in a sales administration or similar administrative role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills with a strong attention to detail.
• Strong communication skills, both written and verbal.
• Ability to work independently and as part of a team.
• Proactive and able to prioritize tasks effectively in a fast-paced environment.
• Knowledge of sales processes and customer relationship management (CRM) software is a plus.
• High school diploma or equivalent; a diploma or degree in business administration or a related field is preferred.

JAPFA is an agribusiness company that engages mainly in the production of animal feed, poultry breeding, commercial farm, consumer products, aquaculture, and beef cattle farming. Founded in Indonesia and now headquartered in Singapore, we employ over 37,000 people across an integrated network of modern farming, processing and distribution facilities in Indonesia, Vietnam, India, Myanmar, and Bangladesh. We believe our people are the key to staying ahead, and we continuously seek talented individuals to grow with us and contribute to our mission.