Purchasing Staff

Waterbom Bali; Provinsi Bali; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A leading company in Bali is looking for a Purchasing Staff member to manage the procurement of goods and services while ensuring compliance with company standards. The role involves logistical support for company events, fleet management, and administrative tasks, making it crucial for operational efficiency. Candidates should have a degree in business or a related field, along with substantial procurement experience and strong negotiation skills.

Qualifications

• Minimum 3 years of experience in purchasing, supply chain or procurement.
• Good understanding of purchasing processes.
• Able to work independently and collaboratively.

Responsibilities

• Execute daily purchases of goods and services for operational needs.
• Provide transportation support for company events and VIPs.
• Monitor vehicle maintenance and servicing.

Skills

Negotiation

Communication

Attention to Detail

Vendor Management

Education

D3/Bachelor's Degree in Business, Accounting, or related field

Tools

Microsoft Office

Procurement System

Job description

Purpose of Job

The Purchasing Staff is responsible for executing daily direct purchases of goods and services in support of operational needs, based on instructions from the Procurement Department. This role ensures that all purchases are made according to company standards for quality, timeliness, and cost-efficiency. In addition to purchasing responsibilities, the Buyer supports logistical tasks, including transportation for company events and VIPs, and oversees basic fleet administration, such as servicing and tax extension of company vehicles.

Main Duties & Responsibilities:

Purchasing & Operational Support

• Execute daily direct purchases of goods and services as instructed by Procurement, ensuring alignment with user requirements.
• Ensure all goods purchased meet the specified quality, quantity, and timeline needed by the requesting department.
• Coordinate with Procurement and relevant departments to clarify specifications or the urgency of items requested.
• Assist in sourcing and comparing quotations for urgent or one-off purchases, when required.

Petty Cash & Documentation

• Prepare and submit petty cash expenditure reports related to direct purchases, including all original receipts and approval forms.
• Ensure all purchases are supported by complete documentation, including approval signatures, receipts, and delivery acknowledgments.
• Submit expense claims and reconcile advances following Finance SOPs.

Logistics & Company Events

• Provide transportation support for company VIPs, Board Members, and shareholders during events or scheduled visits (e.g., RUPS).
• Ensure proper planning and coordination for pick-up and drop-off schedules.

Fleet Coordination

• Monitor and manage the annual vehicle tax renewal process, ensuring all documentation is submitted on time.
• Coordinate with service vendors and authorized workshops for routine vehicle maintenance and servicing of company vehicles.
• Ensure vehicles are clean, roadworthy, and available for company use when needed.

General Responsibilities

• Ensure compliance with internal control procedures, company policies, and procurement SOPs for every transaction.
• Maintain a high level of integrity, confidentiality, and professionalism, especially in handling cash or vendor interactions.
• Proactively communicate with Procurement, Finance, and other departments to ensure seamless operational support.

Qualifications:

• Minimum D3/Bachelor's degree in Business, Accounting, or related field
• Minimum 3 years of experience in purchasing, supply chain, or procurement
• Proficient in Microsoft Office (Excel/Word), Procurement system
• Good understanding of purchasing processes and vendor management
• Strong attention to detail and administrative accuracy
• Excellent negotiation and communication skills
• High integrity and ability to handle confidential data
• Able to work independently and collaboratively
• Knowledge of the local supplier market is a plus