Purchasing & Import Associate

Bukuwarung; Jakarta Pusat; On-site; IDR 600,000,000 - 900,000,000; Full time

Job summary

BukuWarung is seeking a hands-on Purchasing & Import Manager in Jakarta to own non-strategic sourcing, BAU device ordering, and import coordination. You will manage vendor relationships, oversee end-to-end PO processes, and ensure timely payments while maintaining auditable records.

Ideal candidates have 3–5+ years in procurement/import operations, with hardware or electronics experience and proven ability to resolve customs-related issues in real time.

Qualifications

• 3–5+ years in purchasing/procurement and/or import/export operations.
• Hardware, electronics, or FMCG background preferred.
• Direct, hands-on experience with Indonesian customs clearance and freight forwarder relationships.
• Track record negotiating with vendors, not just PO processing against terms set by others.

Responsibilities

• Source and procure non-strategic items (device accessories, mini printers, etc.).
• Place recurring purchase orders for strategic devices (Soundbox, EDC) per BD terms and pricing.
• Maintain day‑to‑day communication with import vendors and freight forwarders; resolve disputes in real time.
• Process POs end-to-end and manage vendor payment cycles; keep accurate PO/payment records.

Skills

Purchasing experience

Vendor negotiation

Import/export operations

Attention to detail

Clear communication

Tools

Customs clearance coordination

Freight forwarder relationships

Job description

About BukuWarung

BukuWarung is building the digital and financial infrastructure for micro and small businesses in Southeast Asia. We empower millions of MSMEs through payments, credit, and financial tools — helping them grow faster, safer, and more profitably.

Every QRIS Soundbox and EDC device we deploy has to be sourced, imported, and paid for on time — before it ever reaches a merchant. The Purchasing & Import Manager is the person who keeps that pipeline moving.

Why This Role Matters

Device rollout doesn’t slow down for a stuck shipment or an unpaid vendor invoice. Non-strategic sourcing, BAU device ordering, and import coordination currently sit without a dedicated owner — which means delays get discovered late, not managed early.

This role owns that gap. You don’t select vendors or negotiate strategic device pricing — Business Development does that. But once a vendor and price are agreed, you own everything that gets the order placed, paid, and through customs without drama.

What You Will Own

Non-Strategic Sourcing & Procurement

• Source and procure non-strategic items — device accessories, mini printers, and similar hardware.
• Negotiate pricing and terms directly with vendors for these items.
• Manage ongoing vendor relationships and supplier performance for non-strategic categories.

BAU Device Ordering

• Place recurring purchase orders for strategic devices (Soundbox, EDC) once vendor and pricing are agreed by BD.
• No vendor selection or price negotiation on these — this is execution against terms already set.
• Flag any deviation from agreed terms (pricing, MOQ, lead time) back to BD before proceeding.

Importation Coordination

• Maintain day-to-day communication with importation vendors and freight forwarders.
• Own resolution of importation disputes — customs holds, regulator issues, internal escalations — in real time.
• Track shipment and clearance status; elevate before delays become blockers.

Order & Payment Processing

• Process purchase orders end-to-end and manage vendor payment cycles.
• Maintain accurate PO and payment records for audit and reconciliation.

What Success Looks Like (First 3-6 Months)

• Zero missed BAU device order cycles due to process gaps on our side.
• Import disputes resolved without recurring executive escalation.
• Vendor payment cycle running on time, with a clean, auditable PO/payment trail.
• Non-strategic procurement costs tracked and at least one measurable negotiation win.

Who You Are

Experience

• 3-5+ years in purchasing/procurement and/or import-export operations.
• Hardware, electronics, or FMCG background preferred.
• Direct, hands-on experience with Indonesian customs clearance and freight forwarder relationships.
• Track record negotiating with vendors — not just processing POs against terms someone else set.

Capabilities

• Comfortable resolving disputes in real time — customs, vendor, or internal — without waiting for a template or escalation path to exist.
• Detail-oriented with PO and payment processes; nothing falls through the cracks.
• Clear communicator who keeps BD, Ops, and vendors aligned without needing to be chased.

Mindset

• Operator, not strategist — you execute reliably against terms someone else negotiates.
• Ownership over the full order-to-delivery chain, even across the parts you don’t control (BD’s pricing, forwarder’s timelines).
• Proactive — surfaces problems before they become escalations.

Background Fit

Strong candidates typically come from:

• Purchasing & Import Manager / Officer roles in Indonesian manufacturing, hardware, or electronics companies.
• Import/export or customs coordination roles with direct procurement exposure.
• Procurement roles in fintech, payments hardware, or IoT device companies.

Not a fit: pure strategic sourcing/category management profiles without hands‑on import/customs experience, or candidates who’ve only worked with pre‑cleared, domestic‑only supply chains.

Why Join BukuWarung in This Role

You’ll own the operational engine that gets real payment devices into real merchants’ hands — sourcing, importing, and paying for the hardware that millions of MSMEs depend on. It’s not a strategy seat; it’s the seat that makes sure strategy actually ships.