Purchasing Administrator

Catalyst; Surabaya ꦱꦸꦫꦧꦪ; On-site; IDR 30,000,000 - 60,000,000; Full time

Job summary

An established industry player is seeking a detail-oriented Purchasing Staff to manage supplier communications and internal order processes. In this role, you will engage with various divisions to ensure timely stock arrivals and maintain accurate SKU databases. Your expertise in Excel and Google Sheets will be crucial for compiling order statuses and managing discrepancies in invoices. If you thrive in a proactive environment and possess strong organizational skills, this opportunity could be the perfect fit for you to advance your career in purchasing and administration.

Qualifications

• Proficient in Excel and Google Sheets with attention to detail.
• Minimum 1 year experience in administration or purchasing roles.

Responsibilities

• Communicate with suppliers to follow up on orders and manage SKU databases.
• Check proforma invoices for discrepancies and handle defective goods.

Skills

Excel

Google Sheets

English proficiency

Attention to detail

Organizational skills

Proactive working style

Education

Minimum 1 year experience in administration or purchasing

Tools

XMS

Google Sheets

Job description

The primary responsibility of this role is to communicate with suppliers on a daily basis to follow up on orders, compile the status of each item, and raise orders internally using our own system. As a Purchasing Staff, you will also communicate with other divisions regarding stock arrival, manage SKU databases, check proforma invoices for discrepancies, handle defective good claims, and maintain internal product databases.

Main Responsibility

• Communicate daily with suppliers to follow up orders & compile status of each item (confirmed, not confirmed, pending, in delivery, arrived, etc)
• Raising orders internally (our own system: XMS, gsheet)
• Communicate with other divisions regarding stock arrival
• SKU Management
• Checking proforma invoices & communicate for discrepancies
• Defective good claims
• Internal product database management
  
  

Requirements

• Proficient in Excel & Google Sheet
• Proficient in English
• Attention to details
• Highly organized
• Minimum 1 year experience of administration (or) purchasing (or) executive supporting role (or) other relevant work experience
• Proactive working style to ensure timely completion of responsibilities