Project Management Associate

Alcon; Batam; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

Join a leading global medical device company as a Project Administrator, responsible for supporting the Project Management Office. This role involves managing financial data, coordinating meetings, and overseeing a team. You will work in a supportive environment with opportunities for continuous development.

Benefits

Competitive compensation package

Comprehensive benefits

Continuous learning and development opportunities

Qualifications

• 2-3 years of relevant experience in a project administrative role.
• Experience in procurement or purchasing processes is a plus.

Responsibilities

• Coordinate and document meetings, including scheduling and updates.
• Manage financial data and reporting for departmental budgets.
• Act as travel administrator for PMO-related travel requirements.

Skills

Strong command of English

Project management experience

Collaboration skills

Organizational skills

Education

Degree in Science or Engineering

Tools

Microsoft Office

Job description

At Alcon, we're passionate about enhancing sight and helping people see brilliantly. With more than 25,000 associates, we innovate fearlessly, champion progress, and act swiftly to impact global eye health. We foster an inclusive culture, recognizing your contributions and offering opportunities to grow your career like never before. Together, we make a difference in the lives of our patients and customers. Are you ready to join us?

The role is responsible for administrative aspects in support of Project Management Office (PMO) department activities and PMO led project activities. The job includes managing financial data and reporting, assisting with purchases and delivery tracking, coordinating meeting minutes and updates, travel planning/coordination as assigned and general departmental administrative tasks as required. Additionally, the project administrator will oversee a team of clerks that will support the functioning of this role. Specifics include:

• Coordinate and document meetings, including scheduling, minutes, and updates (e.g., PMO Update Meetings, Surgical Transfer Governance Meetings).
• Manage purchase requests (PR) and purchase orders (PO), track deliveries, and ensure goods receipt (GR) completion.
• Maintain accurate financial data for departmental and project budgets; generate monthly reports and collaborate with the finance team on forecasts and actuals.
• Support department events and activities (e.g., team bonding, PMO town halls, HSE walkthroughs, etc.).
• Manage office and project-related supplies for the PMO and Transfer Teams.
• Act as travel administrator for all PMO and project-related travel requirements.

What Can You Bring to Alcon:

• Degree in Science or Engineering
• 2–3 years of relevant experience
• Strong command of English (spoken and written)
• Project management experience
• Well-organized and structured approach to work
• Experience in preparing presentations and meeting minutes
• Strong collaboration skills, including with project leads and senior leadership
• Proficient in Microsoft Office (Excel, Word, PowerPoint)
• Experience in procurement or purchasing processes is a plus

Why Join Us:

• Opportunity to work with a leading global medical device company.
• Collaborate with a diverse and talented team in a supportive work environment.
• Competitive compensation package and comprehensive benefits.
• Continuous learning and development opportunities.