Project Implementation Assistant
World Resources Institute (WRI) Indonesia
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Benefits offered by this job
Job summary
World Resources Institute Indonesia is hiring a Consultant as Project Implementation Assistant for the Cities Program in Jakarta. The role blends admin, coordination, and stakeholder engagement to support the Indonesia Super Pollutant Unit, with travel as required and a six-month initial contract.
It emphasizes DEI and hybrid work arrangements. The successful candidate will manage documentation, progress tracking, meeting notes, and briefing materials, while collaborating with government
Qualifications
- Bachelor’s degree in environmental studies, environmental science, public policy, international development, social sciences, business administration, or a related field.
- Minimum of 2 years of relevant professional experience in project administration, program coordination, project support, or a related field.
- Familiarity with climate change, air quality, environmental policy, or super pollutant issues is an advantage.
- Experience supporting donor-funded programs, multi-stakeholder initiatives, or projects involving government institutions and development partners is an advantage.
- Strong organizational and time management skills, with the ability to manage competing priorities and meet deadlines while maintaining attention to detail.
- Ability to provide administrative and coordination support, maintain systematic documentation, and track activity progress and follow-up actions.
- Strong writing and information synthesis skills, with the ability to prepare clear and well-structured meeting minutes, briefing notes, presentations, progress updates, and other program documents.
- Effective written and verbal communication skills in Bahasa Indonesia and English.
- Proficiency in Microsoft Office applications, particularly Word, Excel, and PowerPoint.
- Legally authorized to work in Indonesia.
Responsibilities
- Project Implementation Support: provide administrative and operational support under the SLCP Technical Unit Senior Lead.
- Maintain project work plans, activity trackers, deliverable records, and other documentation.
- Prepare terms of reference, briefing notes, presentations, progress updates, and materials as required.
- Consolidate program updates, technical inputs, and summaries for reporting.
- Maintain an organized repository of program documents and meetings.
- Track progress against the annual work plan and flag delays or risks.
- Prepare periodic CCAC-compliant reports under guidance.
Skills
Education
Tools
Job description
This is a hybrid position which requires 8 days per month in the office. You will be based in our office in WRI Indonesia, Jakarta. Existing work authorization is required at the time of application submission as WRI is unable to sponsor any visa work sponsorship for this position.
Under the support of the Climate and Clean Air Coalition (CCAC), WRI Indonesia is supporting the establishment and operationalization of the Indonesia Super Pollutant Unit to strengthen Indonesia’s capacity to design, coordinate, and implement policies and actions to reduce super pollutants, including short-lived climate pollutants (SLCPs). WRI Indonesia serves as the administrator of the Unit. This institutional arrangement is designed to enable sustained engagement with senior government leadership while strengthening operational coordination across key technical directorates, including Waste Management, Climate Change, Air Quality, and Monitoring, Reporting, and Verification (MRV). Acting as Indonesia’s national coordination platform for super pollutant mitigation, the Unit will convene relevant ministries, along with state-owned enterprises, development partners, and subnational governments. Through this platform, the Unit will promote coherent policy development, strengthen integrated data and knowledge systems, mobilize financial and technical resources, and mainstream super pollutant mitigation into Indonesia’s national development and climate policy frameworks.
The Project Implementation Assistant will provide administrative, operational, and coordination support to the Indonesia Super Pollutant Unit to facilitate the effective delivery of its projects and activities. The position will primarily focus on providing and coordinating administrative and operational support including , maintaining project documentation, track implementation progress and deliverables, and facilitate stakeholder engagement activities by preparing materials, documenting key results and follow-up action, and preparing materials to support project report. The role also requires a good understanding of super pollutant issues and the Unit’s program priorities to effectively support the preparation of briefing notes, meeting materials, presentations, and other documents requiring technical or substantive inputs. Working closely with the Technical Unit Senior Lead and relevant technical experts, the Project Implementation Assistant will help consolidate technical inputs, organize relevant information, and ensure that program materials are accurate, consistent, and aligned with the Unit’s priorities., The role will also support follow up on agreed actions and outstanding tasks to facilitate smooth program coordination and implementation. The Project Implementation Assistant will report directly to the SLCP Technical Unit Senior Lead and coordinate with relevant WRI Indonesia teams, government counterparts, technical experts, and development partners as required to support the implementation of the Unit’s activities. This position is based in Jakarta with flexible working arrangements and domestic and international travel as required. In support of WRI's commitment to Diversity, Equity, and Inclusion (DEI), this position is expected to actively integrate equity and inclusive practices into program implementation, stakeholder engagement, and organizational culture.
- Provide administrative and operational support for program implementation under the direction of the SLCP Technical Unit Senior Lead.
- Assist in maintaining project work plans, activity trackers, deliverable records, and other project documentation to support implementation monitoring and follow-up.
- Support the preparation of terms of reference, briefing notes, presentations, progress updates, and other administrative and program materials as required.
- Assist in compiling and consolidating program updates, technical inputs, activity summaries, and supporting information for progress reports, donor reporting, and other internal and external reporting requirements.
- Maintain an organized repository of program documents, meeting records, correspondence, and other relevant materials.
- Track progress against the annual work plan, deliverables, and agreed targets, flagging delays, outstanding decisions, and implementation challenges to the SLCP Senior Lead.
- Support the preparation of periodic report in accordance with CCAC reporting requirement and the guidance of the SLCP Technical Unit Senior Lead.
- Support the planning, preparation, and implementation of stakeholder meetings, technical discussions, workshops, consultations, and other project activities.
- Prepare and distribute meeting invitations, agendas, participant lists, briefing materials, presentations, and other supporting documents.
- Coordinate communication and logistical coordination with relevant government institutions, technical experts, development partners, and other stakeholders.
- Prepare minutes of meetings documenting key discussion points, decisions, and agreed follow-up actions.
- Maintain follow up matrix to tract commitments and agreed action involving government counterparts, technical experts and development parters.
- Documenting stakeholder engagements and program activities for internal reporting and knowledge management.
- Bachelor’s degree in environmental studies, environmental science, public policy, international development, social sciences, business administration, or a related field.
- Minimum of 2 years of relevant professional experience in project administration, program coordination, project support, or a related field.
- Familiarity with climate change, air quality, environmental policy, or super pollutant issues is an advantage.
- Experience supporting donor-funded programs, multi-stakeholder initiatives, or projects involving government institutions and development partners is an advantage.
- Strong organizational and time management skills, with the ability to manage competing priorities and meet deadlines while maintaining attention to detail.
- Ability to provide administrative and coordination support, maintain systematic documentation, , and track activity progress and follow-up actions.
- Strong writing and information synthesis skills, with the ability to prepare clear and well-structured meeting minutes, briefing notes, presentations, progress updates, and other program documents
- Effective written and verbal communication skills in Bahasa Indonesia and English.
- Proficiency in Microsoft Office applications, particularly Word, Excel, and PowerPoint.
- Ability to work collaboratively with multidisciplinary teams, government counterparts, technical experts, and development partners.
- Proactive, dependable, and detail-oriented, with a strong sense of responsibility and a willingness to learn and take initiative.
- Ability and willingness to travel as assigned
- Legally authorized to work in Indonesia.
The position is expected to start immediately with a 6 (six) month initial contract period with possibility of extension up to 31 December 2027 subject to individual performance evaluation, budget availability, and project needs.
- A complete and up-to-date set of program documentation, including work plans, activity trackers, deliverable records, and supporting documents.
- Meeting and program activities documentation packages, including terms of reference, agendas, invitations, presentations, briefing notes, and other relevant materials are prepared in a timely manner.
- Consolidated records of stakeholder engagement capturing key discussions points, decisions, commitments, and follow-up action trackers
- Periodic project progress report consolidating implementation updates, , technical inputs, activity summaries, and key achievements.
- Regular work progress and achievement report outlining completed assignments, ongoing activities, and outstanding follow-up items.
Daily rate-based consultant with a maximum of 18 (eighteen) working days per month
- Consultant rate that is commensurate with experience and skill.
- Travel insurance for both domestic and international for any travel duty as assigned by WRI Indonesia
- Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields.
- A workplace that strives to put diversity and inclusion at the heart of our work
- The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI
- Commitment to hybrid working model with flexible working hours
World Resources Institute works to improve people’s lives, protect and restore nature and stabilize the climate. As an independent research organization, we leverage our data, expertise and global reach to influence policy and catalyze change across systems like food, land and water; energy; and cities. Our 2,000+ staff work on the ground in more than a dozen focus countries and with partners in over 50 nations.
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.
WRI is committed to advancing gender and social equity for human well-being in our mission including equal opportunities in employment. All qualified applicants will receive consideration for employment without regard to race, ethnicity, religion, sex, national origin, age, caste, marital status, sexual orientation, gender identity and expression, disability, or protected Veteran status.
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