Project Finance Officer NTB

Puskapa; Mataram; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A leading organization is seeking a Project Finance Officer to oversee financial management and reporting for various projects. The ideal candidate will provide support for administrative tasks, ensure compliance with financial standards, and coordinate with project partners. This role requires a Bachelor’s degree in Finance and at least 3 years of experience in international NGOs.

Qualifications

• At least 3 years relevant experience in international organizations.
• Strong financial management skills, particularly in donor funds.
• Ability to work in a multidisciplinary and multicultural environment.

Responsibilities

• Provides timely, accurate financial information and ensures compliance with donor requirements.
• Coordinates financial support to partners in preparing financial reports.
• Undertakes financial analysis to support project information needs.

Skills

Analytical thinking

Communication skills

Problem solving

Team-building skills

Education

Bachelor’s in Accounting

Bachelor’s in Business Administration

Bachelor's in Commerce

Bachelor's in Finance

Tools

SAP

ERP Microsoft 365

Advanced Excel

Job description

Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls. In Indonesia, Plan International has operated since 1969, and in 2017 Yayasan Plan International Indonesia (Plan Indonesia) was established as a national entity of Plan International in Indonesia. YPII is currently implementing its Country Strategy 5 (CS 5) covering the Fiscal Year (FY) 2023 to 2027, where the country’s purpose is in line with the global Plan International’s Purpose “to advance children’s rights and equality for girls”. Our ambition is to enable at least 3 million girls and young women to Learn (gain skills for work), Lead (empower to take action on issues that matter to them), Decide (have control over their own lives and bodies), and Thrive (grow healthy and protected from violence). It means that we will take action to identify and facilitate the removal of obstacles that prevent children, especially girls, and young women from enjoying their rights and participating fully in Indonesian society. This goal will be achieved by implementing quality programmes and projects as well as influencing decision-makers and key stakeholders to make the required changes. Within the context of VUCA (Volatile, Uncertain, Complex, and Ambiguous) world, an NGO like Plan Indonesia, has to adapt and innovate to ensure that we stay relevant, impactful and sustainable.

ROLE PURPOSE

Project Finance Officer’s role is to provide timely, accurate financial information and ensure Grants expenditures are in line with FAD/donor requirements. The role supports to Program Management Unit and CERAH ANCP DFAT Project.

DIMENSIONS OF THE ROLE

• Report to the Finance Project Lead.
• Provide support services to project team in finance and administration tasks in day-to-day basis.
• Technically coordinate the work of financial management for the project partners and provide technical advices for financial management related issues facing project finance personnel.

ACCOUNTABILITIES

• Process and facilitates all payments or fund transfers for the project.
• Ensure that expenditures are authorized, approved, and supported by adequate documentation.
• Ensure that YPII funds are utilized and accounted for based on generally accepted accounting principles and YPII standards.
• Ensure that transactions are properly coded, and if applicable, expense allocations are properly made.
• Review and checks accuracy of payment requests against approved budget lines and docs completeness.
• Follows-up acquittal or liquidation of advances and ensures no advances are given unless the previous advance is acquitted/ liquidated.
• Undertake basic financial analysis (i.e., budget variance) to support project information needs.
• Work with Program/Project Manager, Project Finance Accountant and appropriate CO staff and/relevant field staff in the development of forecast for projects.
• Ensure proper filing (electronic and hard copy) of grants financial reports are kept secure in field office and CO.

Partner Management

• Coordinate financial support to the partners in preparing financial reports.
• Control advance liquidity of Partners and ensuring that daily accounting activities such as invoice payment processes including the maintenance of subsidiary ledgers for advances, deposit, instalment payments and withholding tax is in accordance with YPII’s financial and accounting system.
• File all partnership agreements/MOUs, reports and correspondence for the project/contract in soft and hard copy.
• Prepares regular forecasts of project budget utilization, and monitors the resource allocation and spending of the respective implementing partners.
• Financial monitoring as well as track Partners’ compliance requirement.
• Produces monthly financial report of partners’, which comprises of spend and fund transfer status, and discusses the same with budget holders to take corrective action if needed.
• Undertake timely partnership financial monitoring visit together with program staff and report on findings.

Administration

• Make budget checks for requisitions, POs and vouchers.
• Ensures that YPII and donor procurement policies are implemented.
• Maintain assets list under custody of Program/Project staffs and prepare asset quarterly report as part of donor’s report.
• Maintain an up-to-date list of inventories of the project and support annual physical verification by checking the accuracy of records and location of property.
• Coordinates with Country Office the project office’s needs, and any issues and actions involving HR, Admin and logistics.

Other Tasks:

• Ensure appropriate financial controls processes, procedures and systems are in place and adhered to YPII, GOI and Donors regulation.
• Provide financial data during the fieldwork done by internal and external auditor for project under the Project.
• Maintenance of audit action list responses and tracking of follow up actions from Finance and Admin audits.
• Perform other related duties as requested by the supervisor or Program Manager.

Safeguarding & PSHEA

Ensures that Plan International’s global policies for Safeguarding & PSHEA for Children and Program participants and Gender Equality and Inclusion are fully embedded under the principles and requirements of the policy, including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their duties under these policies, and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed following the appropriate procedures

TECHNICAL EXPERTISE, SKILLS, AND KNOWLEDGE

• Bachelor’s in Accounting, Business Administration, Commerce or Finance,
• At least 3 years relevant post qualification preferably in international organizations, INGOs and/or bilateral organisations.
• Working knowledge of English speaking and written skills.
• Computer software skills, including advanced Excel and other accounting packages.
• Experience managing Donor funds, i.e., DFAT, KOICA, EU, USAID, AUSAID, SIDA, Irish Aid, and UN Agencies would be preferable.
• Experience in capacity development assistance to non-finance staff or sub grantees.
• SAP or ERP Microsoft 365 experience would be preferable.
• Good training and coaching abilities
• Analytical thinking
• Communication skills, appropriate to the audience
• Problem solving
• Ability to work in a multidisciplinary and multicultural environment
• Strong team-building and motivational skills.

Location: Based in Mataram, Nusa Tenggara Barat with frequent travel to project locations.

HOW TO APPLY:

All information will be treated in the strictest confidence, as we pride ourselves on our professional service. We will contact you as soon as we have reviewed your application.

Only short-listed candidates will be notified and invited for interviews. Please submit your letter of application and detailed curriculum vitae in English by applying now not later than July 1st, 2025 to this link https://tinyurl.com/ProjectFinanceOfficerNTB

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy (PSHEA).

As an international child-centred community development organisation, Yayasan Plan International Indonesia is fully committed to promoting the realisation of children’s rights including their right to protection from violence and abuse.

We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organisational culture that embraces and exemplifies our commitment to gender equality, girls’ rights and inclusion while supporting staff to adopt good practices, positive attitudes and principles of gender equality and inclusion.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.

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