Project Coordinator (Steel Structure Works)

Pagoda Steel Works; Sungai Buluh; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A leading steel structure company is seeking a Project Coordinator to manage project planning, coordination, and reporting. You will act as a liaison among various stakeholders, track project progress, and ensure compliance with quality and safety standards. This role requires excellent organizational and communication skills, with experience in project coordination in the construction sector being a plus.

Responsibilities

• Assist in preparing project schedules, method statements, and progress reports.
• Act as a liaison between project manager, site team, suppliers, and subcontractors.
• Track daily and weekly progress on fabrication and installation.

Job description

Project Coordinator (Steel Structure Works)

Key Responsibilities

1. 1. Project Planning & Documentation
   • Assist in preparing project schedules, method statements, and progress reports.
   • Maintain and update project documentation: drawings, RFIs, VO (Variation Orders), approvals.
   • Distribute latest approved drawings/instructions to site team.
2. 2. Communication & Coordination
   • Act as a liaison between project manager, site team, suppliers, and subcontractors.
   • Follow up on procurement and material deliveries (steel sections, bolts, welding rods, etc.).
   • Coordinate with design team for shop drawings and approvals.
3. 3. Monitoring & Reporting
   • Track daily and weekly progress on fabrication and installation.
   • Record site activities and prepare daily reports.
   • Highlight issues, delays, or risks to Project Manager with suggested solutions.
4. 4. Logistics & Resource Management
   • Coordinate transportation of steel members, equipment, and manpower to site.
   • Verify material delivery orders and ensure correct items/quantities received.
   • Support site supervisors in resolving logistics or manpower issues.
5. 5. Quality, Safety & Compliance
   • Ensure works comply with specifications, QA/QC procedures, and client requirements.
   • Monitor that site teams follow health and safety regulations.
   • Collect and file inspection reports, test results, and permits.
6. 6. Client & Stakeholder Support
   • Prepare progress updates for client and consultant meetings.
   • Support in progress claim submissions and billing documentation.
   • Attend site meetings and represent company in absence of Project Manager.

Key Performance Indicators (KPIs)

1. 1. Schedule Adherence
   • % of project milestones achieved on time.
   • Timeliness of progress report submissions.
2. 2. Documentation Accuracy
   • % of project documents (drawings, RFIs, VO) updated and properly filed.
   • Number of document errors or missing approvals.
3. 3. Procurement & Logistics
   • % of materials delivered on schedule.
   • Number of site delays caused by logistics issues.
4. 4. Communication Effectiveness
   • Response time to client/supplier/subcontractor queries.
   • Number of unresolved coordination issues escalated.
5. 5. Quality & Safety
   • Number of QA/QC non-conformance reports (NCR) raised.
   • Number of safety incidents or violations on site.
6. 6. Financial Support
   • Timeliness of supporting documents for claims, invoices, and VO submission.
   • % of accurate cost tracking updates delivered.