Project Controls Coordinator

Arup; Jakarta Pusat; On-site; IDR 240,000,000 - 360,000,000; Full time

Job summary

Arup in Jakarta is seeking a Project Controls Coordinator to provide dedicated project controls support for major infrastructure initiatives in Indonesia, including MRT Jakarta. You will work with Project Managers and Discipline Leads to monitor programme performance, manage risks and costs, and maintain accurate reporting to support governance and client expectations.

Based in Jakarta, you will coordinate across multidisciplinary teams, develop dashboards, schedules and progress summaries, and

Qualifications

• Bachelor's degree in Engineering, Construction Management, Project Management, Business Administration, or related discipline.
• Experience in project controls, project coordination, planning, scheduling, or project management support in a project-based environment.
• Strong understanding of programme management, cost control, risk management, change management, and reporting.
• Advanced proficiency in Microsoft Excel, Word, PowerPoint, and Teams; ability to create clear reports, dashboards, trackers, and progress summaries.
• Excellent organisational and communication skills in English and Bahasa Indonesia, with strong attention to detail and cross-stakeholder coordination.

Responsibilities

• Support Project Managers in maintaining project schedules, risk registers, action trackers, change registers, and project reporting systems.
• Monitor progress against milestones, deliverables, submission dates, approvals, and programme commitments; track actions to completion.
• Prepare and coordinate project reports, dashboards, progress updates, and client reporting materials.
• Assist with cost tracking, resource planning, forecasting, and change control in collaboration with project, commercial, and finance teams.
• Coordinate project controls activities across multidisciplinary teams and support governance, document control, and continuous improvement initiatives.

Skills

Project controls

Scheduling

Stakeholder coordination

Advanced Excel

Education

Bachelor's degree in Engineering/Construction Management

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Teams

Job description

Joining Arup

Arup's purpose, shared values and collaborative approach has set us apart for over 80 years, guiding how we shape a better world.

As a Project Controls Coordinator, you will provide dedicated project controls support for major infrastructure projects in Indonesia, including MRT Jakarta and a range of transport and infrastructure assignments. You will work closely with Project Managers and Discipline Leads to monitor programme performance, manage project risks and costs, support governance processes, and maintain accurate reporting. This role plays a key part in improving project delivery by providing visibility of schedules, commercial performance, project actions, changes, risks, and overall project status while ensuring compliance with Arup's internal standards and client expectations.

This role will be based in Jakarta.

The Opportunity

• Support Project Managers in maintaining project schedules, risk registers, action trackers, change registers, and project reporting systems.
• Monitor project progress against key milestones, deliverables, submission dates, approvals, and programme commitments, ensuring actions are tracked through to completion.
• Prepare and coordinate project reports, dashboards, progress updates, and client reporting materials to support effective decision‑making.
• Assist with cost tracking, resource planning, forecasting, and change control processes in collaboration with project, commercial, and finance teams.
• Coordinate project controls activities across multidisciplinary teams while supporting project governance, document control, and continuous improvement initiatives.

At Arup, you belong to an extraordinary collective - in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas.

You will have the opportunity do socially useful work that has meaning - to Arup, to your career, to our members and to the clients and communities we serve.

Is this role right for you?

• A Bachelor's degree in Engineering, Construction Management, Project Management, Business Administration, or a related discipline.
• Experience in project controls, project coordination, planning, scheduling, project administration, or project management support within a project‑based environment.
• Strong understanding of project delivery processes, including programme management, cost control, risk management, change management, action tracking, and reporting.
• Advanced proficiency in Microsoft Excel, Word, PowerPoint, and Teams, with the ability to create clear reports, dashboards, trackers, and progress summaries.
• Excellent organisational and communication skills in English and Bahasa Indonesia, with strong attention to detail and the ability to coordinate effectively across multiple stakeholders and disciplines.

What we offer you

At Arup, we care about each member's success, so we can grow together.

Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair, and equitable pay, we offer a career in which all of our members can belong, grow and thrive - through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup's legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling eligible members to share in the results of our collective efforts.

Different people, shared values

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce.

We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you're pregnant or on family leave.

We are an open environment that embraces diverse experiences, perspectives, and ideas - this drives our excellence.

Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all.

Our internal employee networks support our inclusive culture: from race, ethnicity and cross‑cultural working to gender equity and LGBTQ+ and disability inclusion - we aim to create a space for you to express yourself and make a positive difference.

Discover more about life at Arup at www.arup.com/careers/your-life-at-arup.

We are committed to making our recruitment process and workplaces accessible to all candidates. Please let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.