Project-Based Administrative Secretary (Remote)

PT DINAMIKA INNOTEK INDONESIA; Jakarta Pusat; Remote; IDR 100.000.000 - 200.000.000; Part time

Job summary

A remote project-based firm is seeking a Project-Based Administrative Secretary to provide essential administrative support. The ideal candidate has at least 2 years of relevant experience, is fluent in Bahasa Indonesia and English, and is skilled in office software. This role offers flexibility, competitive pay, and opportunities to grow in a dynamic, international environment.

Benefits

Fully remote work

Flexible hours

Competitive project-based pay

Qualifications

• Minimum 2 years as an administrative assistant or similar role.
• Fluent in Bahasa Indonesia and English (business communication).
• Proficient in remote collaboration tools.

Responsibilities

• Prepare and format project reports and documents.
• Act as the central communication point for the project team.
• Use Excel or Google Sheets for data management.

Skills

Strong time management

Attention to detail

Problem-solving skills

Tools

Microsoft Office Suite

Google Workspace

Zoom

Job description

Project-Based Administrative Secretary (Remote)

Job Description: Project-Based Administrative Secretary (Remote)

Company: PT DINAMIKA INNOTEK INDONESIA
Position: Project Administrative Secretary
Employment Type: Contract-Based (Project)
Location: Remote (within Indonesia)
Language Requirements: Bahasa Indonesia (fluent), English (business communication), Chinese (preferred)

Position Overview

We are seeking a highly organized and proactive administrative professional to provide essential administrative support for specific projects on a contract basis. This is a remote role responsible for ensuring smooth handling of all administrative and logistical matters. The ideal candidate is an excellent communicator, proficient in office software, and able to work efficiently with minimal supervision.

Key Responsibilities

Administrative & Documentation Support

Prepare, edit, and format project reports, presentations, memos, letters, and other documents.

Manage both electronic and physical filing systems, ensuring accuracy, organization, and accessibility.

Record and distribute meeting minutes and track action items.

Independently handle company maintenance tasks.

Communication & Coordination

Act as the central point of contact for communication within the project team (internal) and with clients or vendors (external).

Manage the project email inbox, responding to or forwarding queries promptly.

Assist in scheduling and coordinating project meetings, video conferences, and calendars (across time zones).

Data & Information Management

Use Excel or Google Sheets for basic data entry, organization, and analysis to generate reports.

Maintain project contact lists, vendor databases, and other key information.

Logistics & Special Projects

Provide logistical support for remote events or online meetings.

Handle project-related travel arrangements (if required).

Perform other administrative tasks as assigned by the Project Manager.

Requirements (Must-Have)

Experience: Minimum 2 years as an administrative assistant, secretary, or in a similar role. Experience supporting multinational teams or project-based work preferred. Prior experience independently registering a company is a plus.

Languages: Bahasa Indonesia (native), English (written and spoken at business communication level).

Technical Skills:

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Skilled in remote collaboration tools such as Google Workspace (Docs, Sheets, Meet), Zoom, Slack, Trello, or Asana.

Core Skills:

Strong time management and multitasking ability, with capacity to prioritize and meet deadlines.

High attention to detail and accuracy.

Proactive, with strong problem-solving skills.

Equipment: Reliable high-speed internet, a quiet work environment, and a computer suitable for remote work.

Nice-to-Have Qualifications

Experience in startups, consulting firms, or international environments.

Experience handling government or business-related documentation (familiarity with Indonesian administrative processes).

Basic knowledge of financial processes (e.g., invoice handling).

What We Offer

Flexibility: Fully remote work with flexible hours (must overlap with core meeting times).

Compensation: Competitive project-based contract pay, based on experience and qualifications.

Experience: Be part of a dynamic international project team and gain valuable exposure.

Growth: Opportunity to develop your administrative and collaboration skills in a fast-paced environment.

How to Apply

Please send your English CV and a cover letter in English to [your email address].

In your cover letter, please briefly describe:

Why you are interested in this position.

Your experience handling multiple tasks and collaborating remotely.

Your salary expectations.

Application Deadline: [2025-11-01]

Which of the following types of qualifications do you have?

How many years' experience do you have as an Administrative Secretary?

Which of the following Microsoft Office products are you experienced with?

Which of the following languages are you fluent in?