Project Assistant
United Nations Development Programme
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Job summary
United Nations Development Programme (UNDP) in Jakarta is recruiting a Project Assistant to support the Democratic Governance cluster. The role focuses on administrative coordination, reporting, procurement, travel, and stakeholder engagement in line with UNDP rules and procedures.
The incumbent will assist in preparing work plans, managing documentation, and ensuring gender equality and inclusive practices across project activities, reporting to the National Project Coordinator.
Qualifications
- Secondary education is required; a university degree will be given due consideration, but is not a requirement.
- Bachelor's degree in business or public administration or related fields will be considered.
- Excellent MS Office and office software literacy is expected.
- Fluency in English and Bahasa Indonesia is required.
- Experience in development, procurement, finance, or project administration is desirable.
Responsibilities
- Support effective project planning and implementation.
- Prepare annual and quarterly work plans and project board meetings.
- Provide administrative support for recruitment, travel, payments, procurement, and logistics.
- Coordinate with project stakeholders and maintain documentation for accountability and knowledge sharing.
- Promote gender equality and inclusive practices in project activities.
Skills
Education
Tools
Job description
In line with the commitment to safeguard capacity and support personnel already in the Organization, a majority of UNDP UNCDF/UNV vacancies are advertised using a tiered application process whereby:
- Tier 0: UNDP/UNCDF/UNV IP staff holding permanent (PA) and fixed-term (FTA) appointments, whose posts will be abolished, or contracts will be terminated or not renewed during 2026.
- Tier 1: Other UNDP/UNCDF/UNV staff holding permanent (PA) and fixed-term (FTA) appointments
- Tier 2: UNDP/UNCDF/UNV staff holding temporary appointments (TA), personnel on regular PSA contracts, and Expert and Specialist UN Volunteers
- Tier 3 or no tier indicated: All other contract types from UNDP/UNCDF/UNV and other agencies, and other external candidates
Please make note of the Tier(s) indicated in the vacancy title, if any, and ensure that you satisfy the eligibility to apply.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
UNDP is the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. Learn more at undp.org or follow at @UNDP.
UNDP's Commitment and Approach
UNDP's role in governance reform has always been guided by its commitment to inclusivity, transparency, and sustainability. Our governance strategy focuses on three priorities:
- Enhancing governance effectiveness through digital transformation.
- Increasing civic participation through Greater Transparency, Accountability, and Inclusive Governance.
- Building resilient communities and anticipatory governance for Sustainable Development.
UNDP has made significant contributions to Indonesia's governance landscape. Our support for digital transformation has improved public service delivery and transparency through platforms like SP4N-LAPOR and the SMILE initiative. Anti-corruption measures have strengthened reporting systems and public trust, while our capacity-building programs have enhanced the skills of public servants, particularly in under-resourced regions.
However, we recognize that challenges persist. Governance gaps, particularly in rural areas, must be addressed. Inclusivity needs to be a stronger focus to ensure that women, persons with disabilities (PwDs), and marginalized groups have meaningful participation in decision-making. In implementing the abovecommitment, UNDP has developed a series of project interventions in the areas of Democratic Governance Cluster focusing on key workstreams such as public service reform, democratic institution reform, justice sector reform, promoting Human Rights and gender equality. The ongoing projects include:
- Strengthening Police Capacities to Prevent and Respond to Technology Facilitated Gender-Based Violence (TF-GBV) This project strengthens the institutional capacity of Indonesia’s National Police to prevent and respond to technology‑facilitated gender‑based violence (TF‑GBV) by refining survivor‑centred training modules, enhancing the skills of police officers and cadets, and promoting continuous professional development. It also fosters stronger coordination among government agencies, law enforcement, civil society organizations, and other stakeholders to improve victim‑centred response mechanisms and advance systemic reforms. Overall, the initiative aims to promote a rights‑based, whole‑of‑society approach to addressing TF‑GBV and improving protection for those affected.
- Supporting Asian countries’ resilience to violent extremism in the digital space (PVE) This project supports Asian countries in strengthening their resilience to violent extremism in the digital space, particularly among youth, by enhancing community capacities to prevent online radicalization and fostering trust‑based, multi‑stakeholder partnerships across regional Prevention of Violent Extremism (PVE) networks. Implemented across South, Central, and Southeast Asia, the initiative builds local mechanisms to counter digital‑space extremism while enabling regional cooperation, information‑sharing, and coordinated responses through platforms such as CAPVE, SAN‑PVE, and PWG‑SEAN‑PVE. The project contributes to SDGs 16, 5, and 17, and engages governments, civil society, and regional bodies to advance social inclusion, human rights, education, and good governance.
- Regional Innovation and Digital Transformation-SIP/STRIVE The Regional Innovation and Digital Team (RIDT) support UNDP Country Offices across Asia-Pacific in advancing portfolio-based approaches and digital transformation aligned with UNDP’s Digital Strategy. RIDT helps address growing gaps between government demands and existing capacities by co‑designing tailored solutions that integrate systems, digital, and data capabilities to improve public service delivery and policy implementation. To overcome challenges such as siloed programming, limited funding, and capacity constraints within Country Offices, RIDT is establishing an Engagement Facility that provides funding, expertise, and service support. The facility aims to accelerate innovation, strengthen systems and digital capabilities, foster experimentation and learning, and enable Country Offices and partners to respond more effectively to emerging development challenges at scale.
For this purpose, under the supervision of National Project Coordinator, UNDP will recruit a Project Assistant for HDRG Unit’s Democratic Governance-Peace and Justice Sub-Cluster who will be responsible to support the implementation of the above projects in line with UNDP rules and regulations. The main role is to support services for projects under Democratic Governance portfolio while ensuring quality of project outputs are delivered in line with the agreed result country programme and in compliance with UNDP procedure. The incumbent also will support the administration and coordination with project stakeholders to strengthen the Democratic Governance cluster.
The main outputs of the position include: support administration arrangement and reporting for team program implementation; manage coordination on procurement process, logistic administration and travel arrangement, for the project implementation; support correspondence with project stakeholders, collect and document beneficiaries databease, monitoring data, and lessons learn for knowledge sharing and institutional memory. The Project Assistat will work in close collaboration with programme team, operations in the CO, technical advisors, experts, Government officials, and other relevant stakeholders to successfully implement the projects under Democratic Governance Cluster. The incumbent will be based in Jakarta Office under overall guidance of National Project Coordinator to support the project on a day-to-day basis to cover the administrative and operational process.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
UNDP is the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. Learn more at undp.org or follow at @UNDP.
UNDP's Commitment and Approach
UNDP's role in governance reform has always been guided by its commitment to inclusivity, transparency, and sustainability. Our governance strategy focuses on three priorities:
- Enhancing governance effectiveness through digital transformation.
- Increasing civic participation through Greater Transparency, Accountability, and Inclusive Governance.
- Building resilient communities and anticipatory governance for Sustainable Development.
UNDP has made significant contributions to Indonesia's governance landscape. Our support for digital transformation has improved public service delivery and transparency through platforms like SP4N-LAPOR and the SMILE initiative. Anti-corruption measures have strengthened reporting systems and public trust, while our capacity-building programs have enhanced the skills of public servants, particularly in under-resourced regions.
However, we recognize that challenges persist. Governance gaps, particularly in rural areas, must be addressed. Inclusivity needs to be a stronger focus to ensure that women, persons with disabilities (PwDs), and marginalized groups have meaningful participation in decision‑making. In implementing the abovecommitment, UNDP has developed a series of project interventions in the areas of Democratic Governance Cluster focusing on key workstreams such as public service reform, democratic institution reform, justice sector reform, promoting Human Rights and gender equality. The ongoing projects include:
- Strengthening Police Capacities to Prevent and Respond to Technology Facilitated Gender-Based Violence (TF-GBV) This project strengthens the institutional capacity of Indonesia’s National Police to prevent and respond to technology‑facilitated gender‑based violence (TF‑GBV) by refining survivor‑centred training modules, enhancing the skills of police officers and cadets, and promoting continuous professional development. It also fosters stronger coordination among government agencies, law enforcement, civil society organizations, and other stakeholders to improve victim‑centred response mechanisms and advance systemic reforms. Overall, the initiative aims to promote a rights‑based, whole‑of‑society approach to addressing TF‑GBV and improving protection for those affected.
- Supporting Asian countries’ resilience to violent extremism in the digital space (PVE) This project supports Asian countries in strengthening their resilience to violent extremism in the digital space, particularly among youth, by enhancing community capacities to prevent online radicalization and fostering trust‑based, multi‑stakeholder partnerships across regional Prevention of Violent Extremism (PVE) networks. Implemented across South, Central, and Southeast Asia, the initiative builds local mechanisms to counter digital‑space extremism while enabling regional cooperation, information‑sharing, and coordinated responses through platforms such as CAPVE, SAN‑PVE, and PWG‑SEAN‑PVE. The project contributes to SDGs 16, 5, and 17, and engages governments, civil society, and regional bodies to advance social inclusion, human rights, education, and good governance.
- Regional Innovation and Digital Transformation-SIP/STRIVE The Regional Innovation and Digital Team (RIDT) support UNDP Country Offices across Asia-Pacific in advancing portfolio-based approaches and digital transformation aligned with UNDP’s Digital Strategy. RIDT helps address growing gaps between government demands and existing capacities by co‑designing tailored solutions that integrate systems, digital, and data capabilities to improve public service delivery and policy implementation. To overcome challenges such as siloed programming, limited funding, and capacity constraints within Country Offices, RIDT is establishing an Engagement Facility that provides funding, expertise, and service support. The facility aims to accelerate innovation, strengthen systems and digital capabilities, foster experimentation and learning, and enable Country Offices and partners to respond more effectively to emerging development challenges at scale.
For this purpose, under the supervision of National Project Coordinator, UNDP will recruit a Project Assistant for HDRG Unit’s Democratic Governance‑Peace and Justice Sub-Cluster who will be responsible to support the implementation of the above projects in line with UNDP rules and regulations. The main role is to support services for projects under Democratic Governance portfolio while ensuring quality of project outputs are delivered in line with the agreed result country programme and in compliance with UNDP procedure. The incumbent also will support the administration and coordination with project stakeholders to strengthen the Democratic Governance cluster.
The main outputs of the position include: support administration arrangement and reporting for team program implementation; manage coordination on procurement process, logistic administration and travel arrangement, for the project implementation; support correspondence with project stakeholders, collect and document beneficiaries databease, monitoring data, and lessons learn for knowledge sharing and institutional memory. The Project Assistat will work in close collaboration with programme team, operations in the CO, technical advisors, experts, Government officials, and other relevant stakeholders to successfully implement the projects under Democratic Governance Cluster. The incumbent will be based in Jakarta Office under overall guidance of National Project Coordinator to support the project on a day‑to‑day basis to cover the administrative and operational process.
a. Support the project team to ensure effective project planning and implementation focusing on achievement of the following results:
- Compiles, summarizes, and presents basic information/data on specific project and related topics or issues.
- Implement project standard operating procedures in line with the government and UNDP’s regulations;
- Reviews project documents for completeness and compliance with relevant rulesand procedures prior to submission for final approval and signature; identifies inconsistencies; distributes project documents to relevant parties upon approval.
b. Support to the effective reporting on progress of project implementation
- Support the administration in preparing annual and quarterly work plans as well as project board meetings where relevant, audit, operational and financial closure of a project.
- Support to the preparation of quarterly project reports, in line with the monitoring and reporting guidelines and presents it to the project assurance team on a timely manner;
- To provide administrative support for preparation of results oriented progress reports
c. Provides administrative support to the Project Management Unit focusing on achievement of the following results:
- Support the focal point for Administrative and office coordination of project implementation activities to process and follow-up on administrative actions, e.g. recruitment and appointment of personnel, travel arrangements, training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, security compliance, etc.
- Provision of general office assistance such as response to simple information requests and inquiries; reviews, logs and routes incoming correspondence; establishment of filling system and maintenance files/records; organization of meetings, workshops; routine administrative tasks, including maintaining attendance records, assessing telephone billing, etc.
- Effective implementation of operations policies for gender sensitive approach at the project level
d. Support strategic partnerships, support to the implementation of resource mobilization
- Support in updating contact lists of the relevant public and development partners private sector, civil society and other stakeholders who are counterparts for the project;
- To provide support in documentation of the project activities as a tool to communicate results, deepen stakeholder knowledge and buy‑in to the project, and resource mobilization for the project.
e. Supports knowledge building and knowledge sharing focusing on achievement of the following results:
- Participation in the trainings for the operations/ projects staff.
- Contributions to knowledge networks and communities of practice
- Effective contribution to learning and knowledge sharing in gender analysis and gender mainstreaming.
f. The incumbent of the position should avoid any kind of discriminatory behavior including gender discrimination and ensure that:
- Human rights and gender equality is prioritized as an ethical principle within all actions;
- Activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP”;
- Any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender are respected within all implementations including data production;
- Differentiated needs of women and men are considered;
- Inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created;
- Necessary arrangements to provide gender parity within all committees, meetings, trainings etc. introduced.
This position is under supervision of National Project Coordinator and overall guidance from the Democratic Governance- Peace and Justice Sub-cluster Team. S/he will support the Project Associate in the implementation of the activities in projects under the Sub-cluster portfolio.
Core
Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Business Management
Risk Management
Identify and organize action around reducing, mitigating and proactively managing risks
2030 agenda-people
Gender
Knowledge Management and Learning on Gender Equality
Business Development
Knowledge Generation
Ability to research information and to turn it into useful knowledge, relevant for context, or responsive to a stated need. Ability to apply existing concepts to new situations, and to develop new concepts to generate workable solutions and new approaches. Knowledge of relevant concepts, conceptual models, and theories that can be useful in addressing new situations.
Admin and operations
Events management (including retreats, trainings and meetings)
Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc.
Business Management
Customer Satisfaction/Client Management
Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients’ immediate requests. Ability to anticipate client's upcoming needs and concerns.
Min. Education requirements: Secondary education is required. University degree (Bachelor’s degree) in business or public administration, and relevant social science or related fields will be given due consideration, but is not a requirement.
Min. years of relevant work experience: Minimum 5 years (with secondary education) or 2 years (with bachelor´s degree) of relevant experience in the of relevant project/administrative experience
Required skills: Experience in in the field of development would be desirable; Relevant experience in administrative/ financial/ procurement/asset management and project activities would be highly desirable; Knowledge of and experience in supporting administration of environmental projects will be highly desirable.; Demonstrated the ability to successfully interact with individuals from different cultural backgrounds and beliefs which include willingness to try and understand and be tolerant of different opinions and views; Good inter‑personal and communications skills; Experience in organizing and facilitating meetings and workshops; Fully computer literate (MSOffice), experience in the usage of computers and office software packages (MS Word, Excel, etc)
Desired skills in addition to the competencies covered in the Competencies section: Experience work with Government and UN/UNDP procedures would be desirable.; Experience in collecting, analyzing, and summarizing administration report; Experience reviewing project documents to ensure strict compliance with UNDP, UN, or government regulations prior to approval.; Proven track record in compiling project data and drafting annual/quarterly work plans and results-oriented progress reports.; Hands‑on experience executing transactional administrative workflows such as procurement, recruitment, travel coordination, or payment processing.; Experience managing online meeting platforms and maintaining structured digital databases, photo libraries, and physical/electronic archiving systems; Experience maintaining stakeholder contact lists and organizing logistics for workshops, meetings.
Required Language(s): Good in written and spoken English is required; Fluency in written and spoken Bahasa Indonesia is required.
Professional Certificates
As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.
UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.
UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.
UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Applicants are invited to read UNDP’s guidance for candidates on using AI responsibly in UNDP recruitment and selection.
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