Project assistant

Airswift; Daerah Khusus Ibukota Jakarta; On-site; IDR 100,000,000 - 200,000,000; Full time

Job summary

An established industry player is seeking a Project Assistant to provide essential administrative and logistical support to project managers and teams. This role involves managing schedules, coordinating communication, and ensuring project timelines are met. The ideal candidate will possess strong multitasking abilities and excellent communication skills, enabling them to work effectively with diverse teams. Join a dynamic environment where your contributions will help keep projects on track and facilitate smooth operations. This opportunity is perfect for those who thrive in a fast-paced setting and are eager to support impactful projects in the oil and gas sector.

Qualifications

• Strong communication skills are essential for effective project coordination.
• Proficiency in Microsoft Office Suite is required for documentation and reporting.

Responsibilities

• Manage calendars, schedule meetings, and prepare presentations.
• Facilitate communication between project team members and stakeholders.
• Maintain project documentation and follow up on project issues.

Skills

Multitasking

Verbal Communication

Written Communication

Microsoft Office Suite

Project Management Software

Problem Solving

Adaptability

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

PROJECT ASSISTANT (Oil & Gas)

Jakarta - Office

A Project Assistant provides administrative and logistical support to project managers and teams, often acting as an interface between them and other stakeholders. They are responsible for tasks like scheduling meetings, coordinating communication, managing documentation, and ensuring projects stay on track.

Key Responsibilities:

• This includes managing calendars, scheduling meetings, preparing presentations, and maintaining project files.
• Facilitating communication between project team members, stakeholders, and clients.
• Arranging travel, accommodation, and other logistical needs for project-related activities.
• Coordinating project activities, ensuring that tasks are completed on time, and that project timelines are met.
• Maintaining project documentation, including reports, presentations, and meeting minutes.
• Keeping accurate and up-to-date records of project activities and communications.
• Assisting with the preparation of project reports and presentations.
• Following up on project issues and ensuring that they are resolved.
• Acting as a point of contact for the project manager and providing general support.

Skills Required:

• The ability to manage multiple tasks and deadlines effectively.
• Strong verbal and written communication skills.
• The ability to work with a diverse group of people.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), project management software, and other relevant tools.
• The ability to identify and resolve problems effectively.
• The ability to adapt to changing project requirements and priorities.