Project Administrator DPJAD

Oil States Industries; Riau; On-site; IDR 100,000,000 - 200,000,000; Full time

Job summary

An established industry player is seeking a detail-oriented Project Administrator to provide comprehensive support for the Project and Engineering team. In this role, you will manage end-to-end project administration, assist in creating work orders, and ensure timely updates and compliance with health, safety, and quality standards. Your contributions will be vital in maintaining project documentation and facilitating effective communication between teams and vendors. If you are passionate about project management and thrive in a dynamic environment, this opportunity is perfect for you to make a significant impact.

Qualifications

• Experience in project administration and support for engineering teams.
• Proficient in creating technical documents and managing project updates.

Responsibilities

• Manage project administration support for the Project and Engineering team.
• Update project documentation and ensure compliance with HSE and Quality Policies.

Skills

Project Administration

Communication Skills

Technical Documentation

Vendor Management

HSE Compliance

Education

Bachelor's Degree in Engineering or related field

Tools

Master Control Software

Job description

Manage end-to-end projects administration support for the Project and Engineering team. Assist in creating work orders and compiling bill of materials. Assist with populating information on the route sheet template.

Assist in follow-up quotes, comparison of quotes, and creating purchase requisitions.

Follow up with production, QC, and vendors regarding job execution status and update the project team. Obtain weekly status reports and review and expedite deliveries with vendors on a regular basis.

Obtain weekly project updates from Project Engineers and submit them to customers/sales team in a timely manner.

Update the Critical Goods Register on a daily basis for the Project function. Update the Risk Register at least twice a week for the project function and liaise with other teams and QA Engineers towards fulfillment.

Assist with the upload of Project team documents into Master control and keep them up to date.

Assist with the creation of technical documents such as work instructions, flow charts, project schedules, and PP slides.

Assist with preparatory/staging tasks for monthly work order closing and vendor PO closing.

Maintain Technical information/Library. Assist the Project Team with administration activities and general clerical duties. Assist with Sales Admin duties in the absence of the Administrator.

Assist the Engineering Projects Manager with ad hoc tasks or any other duties which will be assigned.

Ensure compliance with OIL STATES INDUSTRIES HSE Policies and HSE Management System.

Ensure compliance with OIL STATES INDUSTRIES Quality Policies and Quality Management System.