Project Administrator DPJAD

Oil States Industries; Batam; On-site; USD 20,000 - 40,000; Full time

Job summary

An established industry player is seeking a dedicated Project Administrator to support their Project and Engineering teams. In this role, you will manage project administration tasks, assist with documentation, and ensure compliance with quality and safety policies. This position requires strong organizational and communication skills, as well as proficiency in MS Office and ERP software. If you thrive in a dynamic environment and enjoy coordinating projects, this could be the perfect opportunity for you to make a significant impact in a collaborative team setting.

Qualifications

• 2 years of relevant administration and work coordination experience.
• Tertiary education, preferably with engineering specialization.

Responsibilities

• Manage end-to-end project administration support for the Project and Engineering team.
• Assist with project documentation, scheduling, and vendor follow-ups.

Skills

Organizational Skills

Communication Skills

Problem-Solving Skills

Attention to Detail

Customer Orientation

Education

Tertiary Education in Engineering

Tools

MS-Office (Word, Excel, PowerPoint, Visio)

ERP Software

Pdf Editor

Job description

Essential Duties and Responsibilities

1. Manage end-to-end projects administration support for Project and Engineering team. Assist in creating work orders, compiling bill of materials. Assist with populating information on route sheet template.
2. Assist in follow-up quotes, comparison of quotes and creating purchase requisition.
3. Follow-up with production, QC and vendor with regards to job execution status and update project team. Obtain weekly status reports, review and expedite deliveries with vendors on a regular basis.
4. Obtain weekly project updates from Project Engineers and submit to customers/sales team in a timely manner.
5. Update Critical Goods Register on a daily basis for Project function. Update Risk Register at least twice a week for project function and liaise on it with other teams, QA Engineer towards fulfilment.
6. Assist with upload of Project team documents into Master control and keep up to date.
7. Assist with creation of technical documents such as work instructions, flow charts, project schedules, PP slides.
8. Assist with preparatory/staging tasks for monthly work order closing, vendor PO closing.
9. Maintain Technical information/Library. Assist Project Team with administration activities and general clerical duties. Assist with Sales Admin duties in the absence of Administrator.
10. Assist Engineering Projects Manager for ad hoc tasks or any other duties which will be assigned.
11. Ensure compliance with OIL STATES INDUSTRIES HSE Policies and HSE Management System.
12. Ensure compliance with OIL STATES INDUSTRIES Quality Policies and Quality Management System.

Qualification Requirements

Formal Education & Certification

1. Tertiary Education, preferably with Engineering Specialization.
2. To be computer literate with excellent knowledge of MS-Office: MS-Word, MS-Excel, MS-Powerpoint, MS-Visio, Pdf editor. Exposure to ERP software preferred.

Knowledge & Experience

1. 2 years of relevant administration and work coordination experience. Possess good organization skills, attention to detail, customer oriented.
2. Project Support Experience; Assisting in project documentation, scheduling, or coordinating meetings.
3. Exposure to Project Environments; Working with project managers, engineers, or business analysts in any industry.
4. Report Preparation & Data Analysis; Assisting in compiling reports, tracking project KPIs, and analysing data.
5. Communication & Stakeholder Management.
6. Software & Tools Proficiency.

Personal Attributes

1. Demonstrate strong organisational and communication skills.
2. Possess solid analytical and problem-solving skills.
3. Meticulous, adaptive to changes and can prioritise multiple projects.
4. Able to perform independently and as part of a team.