Project Administrative & Operation Staff

PT Karang Mas Sejahtera; Kuta; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A leading company in Indonesia, PT Karang Mas Sejahtera, seeks a Project Administrative & Operation Staff to enhance project management. This role involves managing correspondence, supporting project teams, and ensuring efficient operations. Ideal candidates are detail-oriented, possess strong interpersonal skills, and have relevant educational qualifications.

Qualifications

• Minimum education: Associate's or Bachelor's Degree.
• At least 1 year of experience.
• Proficient in English, detail-oriented, and good interpersonal skills.

Responsibilities

• Manage project correspondence and documentation.
• Assist Project Manager with daily administrative tasks.
• Coordinate meetings and maintain organized workflows.

Skills

Detail-oriented

Structured thinking

Interpersonal skills

Proficient in Microsoft Office

English language

Education

Associate's Degree (D3) or Bachelor's Degree (S1)

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Photoshop

Job description

Project Administrative & Operation Staff

MidPlaza Holding is seeking a skilled and proactive Project Administrative and Operations Staff to support our project management team. In this role, you will play a vital role in ensuring that projects run smoothly and efficiently by providing essential administrative support and coordinating operational activities. Your contribution will be key to maintaining organized workflows and facilitating effective communication among various stakeholders.

Responsibilities:

• Manage project correspondence (letters, emails, invoices, etc.) according to company procedures.
• Ensure timely distribution of correspondence.
• Help the Project Manager/Admin Coordinator with daily administrative tasks.
• Keep all backup data stored properly and easily accessible.
• Handle General Affairs tasks for the project department (e.g., buying supplies, booking vehicles, arranging meetings, etc.).
• Assist the project team with business travel administration.
• Prepare correspondence such as Purchase Requests (PR), Site Instructions (SI), memos, and other needed forms for the site.
• Create schedules and coordinate meetings with internal and external teams (contractors).
• Take notes and prepare Minutes of Meeting (MoM) for project meetings.
• Organize project site documents following company procedures, including approved drawings, permits, meeting minutes, and other related documents.
• Ensure timely distribution of project documents and information at the site.
• Make sure all backup data is properly stored and easily accessible when needed.
• Assist the Project/Construction Manager with daily administrative tasks.
• Provide support for General Affairs tasks.
• Complete project-specific licensing documents not handled by consultants and maintain good relations with external parties (local government, police, etc.).
• Handle correspondence with government and private institutions.
• Update supervisors on the status of licensing processes.
• Manage vehicles and accommodations, including maintenance for project needs.
• Oversee operational needs (petty cash) and logistics for the project.

Requirements

• Minimum education : Associate's Degree (D3) or Bachelor’s Degree (S1).
• Have at least 1 years experience.
• Detail-oriented in performing tasks.
• Thinks in a structured manner.
• Friendly, honest, disciplined, enjoys interacting with people, and willing to help.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, and Photoshop).
• Familiar with internet operations (email).
• Good command of the English language.
• Able to coordinate effectively.
• Presentable appearance.

What's your expected monthly basic salary?

Are you available to travel for this role when required?

Are you available to work outside your usual hours when required? (e.g. weekends, evenings, public holidays)

How would you rate your English language skills?

Founded in the 1980s, PT Karang Mas Sejahtera (MidPlaza) started out with the tower that gave us our name, MidPlaza 1, in Jakarta's central business district. Since then we’ve become about so much more.

Today, MidPlaza Holding is a diversified company that has become a byword for innovation, integrity and dependability. It represents some of the most recognized brands in Indonesia and internationally across Property (MidPlaza Building, Biznet Techno Village), Hospitality (AYANA Hotel, Delonix Hotel, Riverside Golf), IT (Biznet, Perkom, Mekari), E-sport (RRQ, One Up), Agribusiness, and leverages synergies between different business units to offer more value for our customers.

The guiding philosophy of MidPlaza is our PILAR, the vision and mission which are incorporated into each business. The PILAR represents our commitment to listen to the needs of our people, whether employees or customers, to create quality innovative solutions and achieve the highest level of customer loyalty and satisfaction.

Visit www.midplaza.com for further information

Founded in the 1980s, PT Karang Mas Sejahtera (MidPlaza) started out with the tower that gave us our name, MidPlaza 1, in Jakarta's central business district. Since then we’ve become about so much more.

Today, MidPlaza Holding is a diversified company that has become a byword for innovation, integrity and dependability. It represents some of the most recognized brands in Indonesia and internationally across Property (MidPlaza Building, Biznet Techno Village), Hospitality (AYANA Hotel, Delonix Hotel, Riverside Golf), IT (Biznet, Perkom, Mekari), E-sport (RRQ, One Up), Agribusiness, and leverages synergies between different business units to offer more value for our customers.

The guiding philosophy of MidPlaza is our PILAR, the vision and mission which are incorporated into each business. The PILAR represents our commitment to listen to the needs of our people, whether employees or customers, to create quality innovative solutions and achieve the highest level of customer loyalty and satisfaction.

Visit www.midplaza.com for further information