Project Admin

Xapiens Teknologi Indonesia; Tangerang Selatan; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A leading company in Tangerang Selatan seeks a Project Support Specialist to assist with administrative tasks, meeting coordination, and project documentation. The ideal candidate will have strong organizational skills, excellent communication abilities, and proficiency in Microsoft Office. This role requires adaptability in a dynamic project environment and the ability to work both independently and collaboratively.

Qualifications

• Proven experience in an administrative or project support role.
• Ability to work independently and in a team environment.

Responsibilities

• Take detailed meeting minutes and distribute summaries.
• Compile and organize daily, weekly, and monthly work reports.
• Support the Project Manager in tracking fieldwork progress.

Skills

Organizational skills

Communication

Multitasking

Detail oriented

Adaptability

Tools

Microsoft Office Suite

Job description

Responsibilities

• Take detailed and accurate meeting minutes during internal and external meetings.
• Distribute meeting summaries and follow-up on action items with relevant stakeholders.
• Compile and organize daily, weekly, and monthly work reports and maintain comprehensive project documentation.
• Ensure that all reports are updated, accurate, and accessible to project team members.
• Coordinate logistics and administrative needs for internal team meetings and external meetings with users.
• Prepare meeting materials, schedule appointments, and confirm attendee availability.
• Assist in creating and organizing user guides or manuals for project deliverables.
• Collaborate with team members to gather necessary information and ensure guides are user-friendly and comprehensive.
• Support the Project Manager in tracking fieldwork progress, ensuring that milestones are met according to schedule.
• Compile fieldwork updates and identify any discrepancies or areas needing additional attention.
  
  

Requirements

• Proven experience in an administrative or project support role.
• Strong organizational and multitasking skills.
• Excellent communication skills, both verbal and written.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Detail oriented
• Adaptive with dynamic project environment
• Ability to work independently and in a team environment.
• Willing to work in Slipi, Jakarta Barat for 3 months.