Project Admin

NTT Ltd.; Jakarta Pusat; On-site; IDR 89,280,000 - 133,920,000; Full time

Job summary

NTT DATA is seeking a Senior Project Coordinator to support the project management team on varied projects, ensuring on-time delivery and quality. You will handle meetings, documentation, and stakeholder coordination to keep initiatives on track.

You’ll contribute to budget tracking, resource planning, and timely reporting while supporting team leads and maintaining project calendars. On-site role with a collaborative, diverse environment.

Qualifications

• Solid project administration and coordination experience.
• Experience engaging with clients and stakeholders.
• Understanding of project processes, structure and control.
• Ability to manage budgets and track expenditures.
• Able to coordinate meetings and maintain calendars.

Responsibilities

• Provides project administrative support to project teams, including meeting minutes and room arrangements.
• Ensures delivery aligns with the as-sold solution while meeting quality criteria and client satisfaction.
• Liaises with internal/external clients to maintain satisfaction.
• Tracks project budget and expenditures, supporting resource allocation.
• Prepares weekly active project lists and status reports for stakeholders.
• Supports resource utilization reporting and project scheduling.
• Reconciles invoices and purchase orders, monitoring costs.
• Maintains closure checklists and archives for completed projects.

Skills

Project administration

Client engagement

Budget tracking

Timeline management

Meeting coordination

Education

High school diploma or equivalent

Project management certification preferred

Job description

Make an impact with NTT DATA

Join a company that is pushing the boundaries of what is possible. We are renowned for our technical excellence and leading innovations, and for making a difference to our clients and society. Our workplace embraces diversity and inclusion – it’s a place where you can grow, belong and thrive.

Your day at NTT DATA

The Senior Project Coordinator provides project administrative assistance to a project management team during the delivery of simple and complex projects and programs.

The Senior Project Coordinator may be responsible for delivery of transactional and standard projects as well as providing team lead support to less experienced project administrators/coordinators within the team.

Key responsibilities

• Provides project administrative support to project teams, including but not limited to handling project meetings such minute-taking, arranging meeting rooms.
• Ensures that the project delivers the as-sold solution, while achieving quality criteria and maintaining client satisfaction.
• Liaises with internal / external clients and ensures client satisfaction.
• Keeps track of budget and project expenditures.
• Compiles and updates the active project list on a weekly basis for the relevant stakeholders.
• Provides documentation to relevant stakeholders as required.
• Prepares resource utilization reports on a weekly basis and assists with the allocation of project resources if required.
• Assists with project planning and maintaining the project calendar.
• Assists with queries and cost monitoring by reconciling invoices with payments and ensuring required purchase orders are processed.
• Ensures that closure checklists are maintained for projects that are requested to be closed and archived.
• May perform team lead duties from time to time.
• Performs any other related project administration activity as required.

To thrive in this role, you need to have

• Ability to work with diverse personalities and demonstrates a high level of teamwork.
• Proactive in approach and meticulous attention to detail.
• Excellent communication is essential for coordinating with team members and stakeholders.
• Service-oriented aptitude.
• Fundamental understanding of business and project processes, structure and control requirements.
• Confident and resilient individuals who are organized and outcomes focused.
• Ability to provide project support with limited guidance for multiple projects.
• Acts independently to determine methods and procedures on new assignments.
• Ability to keep projects on track and meet deadlines.
• Ability to address any challenges that arise during project execution.
• Ability to project manage standard projects without supervision.

Academic qualifications and certifications

• High school diploma or equivalent qualification.
• Relevant project management qualification or certification preferred.

Required experience

• Solid project administration and coordination experience preferably within a technology services environment.
• Solid client engagement experience preferable.

Workplace type

On-site Working

About NTT DATA

NTT DATA is a $30+ billion business and technology services leader, serving 75% of the Fortune

Global 100. We are committed to accelerating client success and positively impacting society through

responsible innovation. We are one of the world’s leading AI and digital infrastructure providers, with

unmatched capabilities in enterprise-scale AI, cloud, security, connectivity, data centers and

application services. Our consulting and industry solutions help organizations and society move

confidently and sustainably into the digital future. As a Global Top Employer, we have experts in more

than 70 countries. We also offer clients access to a robust ecosystem of innovation centers as well as

established and start-up partners. NTT DATA is part of NTT Group, which invests over $3 billion each

year in R&D.

Equal Opportunity Employer

NTT DATA is proud to be an Equal Opportunity Employer with a global culture that embraces diversity. We are committed to providing an environment free of unfair discrimination and harassment. We do not discriminate based on age, race, colour, gender, sexual orientation, religion, nationality, disability, pregnancy, marital status, veteran status, or any other protected category. Join our growing global team and accelerate your career with us.

Third parties fraudulently posing as NTT DATA recruiters

NTT DATA recruiters will never ask job seekers or candidates for payment or banking information during the recruitment process, for any reason. Please remain vigilant of third parties who may attempt to impersonate NTT DATA recruiters whether in writing or by phone in order to deceptively obtain personal data or money from you. All email communications from an @nttdata.com email address. If you suspect any fraudulent activity, please contact us.