Program Admin: Governance, Bid Logistics & Handover Lead

KantorKu; Jakarta Pusat; On-site; IDR 66,960,000 - 111,600,000; Full time

Job summary

ITSEC, a leading cybersecurity company in the APAC region, seeks a Program Admin in Jakarta to own program governance, document control, and administrative execution across ITSEC Asia and Academy streams.

You will support bid and mobilization processes, maintain the governance calendar, manage BAST documentation, and provide office support to senior PMOs and the PM Academy. Travel to customer offices may be required.

Qualifications

• 2-5 years in project management / project administration.
• Experienced in supporting project delivery within government institutions (central and regional).
• Experience preparing BAST and related documents for signature and close-out.

Responsibilities

• Bid Support: prepare bid packs, maintain master bid library, logistics for Bidding Committee.
• Handover & Mobilization: set up program files, issue mobilization paperwork, coordinate kick-off logistics.
• Dual-Stream Delivery & Governance: maintain governance calendar, publish packs/minutes within 1 day, manage action logs.
• BAST & Acceptance Management: draft BAST packs and route for signature with customers.
• Billing Support: maintain BAST logs and coordinate with Finance for invoicing.
• Academy Support: assist Senior PMOs and PM Academy with reports and documentation.
• Closing Administration: assemble final closing packs and archive documents to audit-ready standards.
• PMO Office Administration: manage onboarding, access requests, and admin logistics.

Skills

Project administration

Stakeholder engagement

Documentation control

Travel readiness

Bahasa Indonesia writing

English communication

Education

CAPM training (nice to have)

Tools

Microsoft Office / Google Workspace

Job description

ITSEC, a leading cybersecurity company in the APAC region, seeks a Program Admin in Jakarta to own program governance, document control, and administrative execution across ITSEC Asia and Academy streams.

You will support bid and mobilization processes, maintain the governance calendar, manage BAST documentation, and provide office support to senior PMOs and the PM Academy. Travel to customer offices may be required.