Program Admin: Governance & Bid Coordination for Govt Projects

PT ITSEC Asia Tbk; Jakarta Selatan; Sur place; IDR 167 400 000 - 334 800 000; Plein temps

Résumé du poste

PT ITSEC Asia Tbk is seeking a Program Admin within the SAG PMO to own program governance, document control, and administrative execution across ITSEC Asia and Academy streams.

In this role you will coordinate bid support, handover logistics, and governance across multiple projects, ensure timely preparation of BASTs, maintain logs and meeting packs, travel to customer sites as needed, and support Senior PMs with daily admin tasks.

Qualifications

• 2-5 years in project management / project administration.
• Experience supporting project delivery within government institutions.
• Hands-on experience preparing BAST and Berita Acara, routing them for signature and closing administration with government or SOE customers.
• Able to keep contracts, correspondence and acceptance records complete, version-controlled and retrievable in physical and digital form.
• Experience scheduling meetings, preparing packs, writing minutes and running an action log for several projects.
• Willing and able to travel frequently to customer offices in Greater Jakarta, and occasionally to other cities.”,
• Clear and courteous written and spoken Bahasa Indonesia, including formal official correspondence; working English for internal documents and reports.
• Persistent, detail-minded and reliable; follows an open item through to closure without reminders.
• Handles contracts, commercial terms and customer-sensitive documents with discretion.
• Experience compiling tender or bid administration documents, including submission through government e-procurement portals.
• Familiarity with PSOhub, Pipedrive, Jira or comparable project and CRM tools.
• Project administration or project management training (e.g. CAPM) is a plus.

Responsabilités

• Own program governance across the SAG PMO and manage document control processes.
• Provide bid support by compiling submission packs and maintaining the master bid library.
• Coordinate handover and mobilization activities, including paperwork and meeting logistics.
• Maintain governance calendars, action logs, and publish meeting packs and minutes within one working day.
• Draft BAST acceptance packs and route documents for signature across customer sites.
• Support Billing with document control and handover to Finance for invoicing.
• Offer daily administrative support to Senior PMs and the PM Academy.
• Assemble final program closing packs and archive files to audit-ready standards.
• Manage onboarding, access requests, and general logistics for the SAG PMO team.

Connaissances

Project management

Administration

Stakeholder engagement

Documentation

Travel readiness

Microsoft Office

Outils

PSOhub

Pipedrive

Jira

Microsoft Office

Google Workspace

PDF tools

Description du poste

PT ITSEC Asia Tbk is seeking a Program Admin within the SAG PMO to own program governance, document control, and administrative execution across ITSEC Asia and Academy streams.

In this role you will coordinate bid support, handover logistics, and governance across multiple projects, ensure timely preparation of BASTs, maintain logs and meeting packs, travel to customer sites as needed, and support Senior PMs with daily admin tasks.