Procurement Admin Officer

Cermati.com; Daerah Khusus Ibukota Jakarta; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A leading online service provider based in Jakarta is seeking a Procurement Specialist. You will collaborate closely with the Marketing team on procurement needs, execute administrative processes, and maintain vendor relationships for advertising campaigns and promotional activities. The ideal candidate holds a Bachelor's degree and has 1-2 years of relevant experience, with strong organizational and communication skills.

Qualifications

• 1-2 years of experience in procurement or vendor management, preferably in marketing.
• Familiarity with marketing processes is a plus.
• Ability to work in a fast-paced, cross-functional environment.

Responsibilities

• Collaborate with Marketing to understand procurement needs.
• Execute Purchase Order and Finance Payment Request processes.
• Maintain branding monitoring data and vendor performance.

Skills

Procurement processes

Communication skills

Organizational skills

Detail-oriented

Microsoft Excel proficiency

Google Sheets proficiency

Education

Bachelor's degree in Business, Marketing, Supply Chain Management, or related field

Tools

ERP systems

E-procurement platforms

Job description

Responsibilities

• Collaborate closely with the Marketing team to understand procurement needs related to advertising campaigns, digital tools, sponsorships, events, and promotional activities.
• Execute administrative procurement processes: Purchase Order (PO) creation, Finance Payment Request (FPR) creation, Vendor onboarding related to advertising campaigns, digital tools, sponsorships, events, and promotional activities.
• Pro-active in maintaining stock material data in all area, work closely with marketing admin regarding the stockupdate.
• Maintain branding monitoring data for marketing related things, like advertising campaigns, digital tools, sponsorships, events, and promotional activities, the data will use for payment to finance.
• Maintain an up-to-date database of approved marketing vendors and service providers, including creative agencies, media agencies, event organizers, and production houses.
• Monitor vendor performance and maintain strong supplier relationships to ensure quality, timeliness, and cost-effectiveness.
• Ensure compliance with internal procurement policies and approval workflows.
• Support Marketing and Finance in ensuring accurate invoicing and timely payment to vendors.
• Continuously identify process improvements and opportunities to enhance procurement efficiency in marketing-related purchases.

Qualifications

• Bachelor's degree in Business, Marketing, Supply Chain Management, Management, or a related field.
• Minimum 1-2 years of experience in procurement, purchasing, or vendor management, preferably in a marketing or agency-related environment.
• Familiarity with marketing processes and terminology is a strong plus.
• Have a good communication and coordination skills.
• Detail-oriented with excellent organizational and time management abilities.
• Proficient in Microsoft Excel, Google Sheets, and procurement systems or tools (e.g., ERP or e-procurement platforms).
• Ability to work effectively in a fast-paced, cross-functional environment.

Preferred Qualifications

• Have good personality and detail oriented
• Proficient handling and translating excel data into neat and clear reports
• Having experience at maintaining data stock is plus point.