Personal Assistant to the Director

PT Gautama Indah Perkasa; Daerah Khusus Ibukota Jakarta; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A leading company in cosmetics and food distribution seeks a Personal Assistant for the Director. The role includes managing correspondence, organizing meetings, and providing high-level administrative support. The ideal candidate must have a Bachelor's degree, at least 3 years of experience, and excellent skills in Microsoft Office.

Qualifications

• Minimum 3 years of experience as a Personal Assistant.
• Requires experience at senior management level.
• Experience in Finance & Accounting a big plus.

Responsibilities

• Manage correspondence confidentially for the Director.
• Organize meetings and prepare agendas.
• Produce documents and reports for the Director.

Skills

Interpersonal skills

Communication skills

Attention to detail

Discretion

Microsoft Office proficiency

Education

Bachelor's Degree/Post Graduate Degree

Tools

Microsoft Office Word

Microsoft Office Excel

Microsoft Office PowerPoint

Job description

Provides full administrative and secretarial support at a senior level to the Company Director to ensure the smooth management of his day to day affairs.

Main responsibilities

• Manage Director’s correspondence confidentially
• Maintain Director’s office systems, including data management and filing
• Screen calls, enquiries and requests.
• Produce documents, mail, reports and presentations for the Director.
• Organize meetings and preparing agendas, pre-meeting briefings and meeting needs.
• Meet and greet Director’s visitors.
• Any other duties required by the Director.

Qualifications

• Experienced Personal Assistant at senior management level.
• Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts.
• Ability to organize and plan own work and to work on own initiative.
• Excellent attention to detail, with the ability to maintain a high level of accuracy.
• Ability to deal with sensitive information with discretion and to maintain confidentiality.
• Excellent skills in Microsoft Office Word, Excel and PowerPoint.
• Experience in Finance & Accounting as well as Internal Audit a Big Plus

Candidate need to possess at least Bachelor's Degree/Post Graduate Degree in related field and shall have minimum 3 Year(s) of working experience in the related field.

Which of the following types of qualifications do you have?

What's your expected monthly basic salary?

Which of the following Microsoft Office products are you experienced with?

How many years' experience do you have as a Personal Assistant to the Director?

Do you have secretarial experience?

Do you have experience in an administration role?

Which of the following languages are you fluent in?

FMCG Manufacturing 51-100 employees

Gautama Indah Perkasa is a family owned Cosmetics as well as Food and Beverage Distribution Company, operating on a national level in both Traditional and Modern Retail Trade.

Importing and distributing reputable brands since 1999 into the Indonesian market.

Providing total transparency with regards to the legal aspect ensuring that all FDA formalities and its requirements are in order with clear registration and approval for all brands represented. Gautama Indah Perkasa does NOT consult third party services for registration and regulatory affairs.

Gautama Indah Perkasa is a family owned Cosmetics as well as Food and Beverage Distribution Company, operating on a national level in both Traditional and Modern Retail Trade.

Importing and distributing reputable brands since 1999 into the Indonesian market.

Providing total transparency with regards to the legal aspect ensuring that all FDA formalities and its requirements are in order with clear registration and approval for all brands represented. Gautama Indah Perkasa does NOT consult third party services for registration and regulatory affairs.