Personal Assistant to Executive

IRANDRA FLORIST; Daerah Istimewa Yogyakarta; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

IRANDRA FLORIST is seeking a highly organized Personal Assistant to support a business owner. The successful candidate will manage calendars and correspondence, prepare documents, and handle personal errands to enhance productivity in a dynamic environment.

Qualifications

• Minimum 2–4 years of experience in an administrative or assistant role.
• Able to work in dynamic, fast-paced environments.
• Strong organizational and time management skills.

Responsibilities

• Manage calendars, appointments, and travel arrangements.
• Prepare documents, presentations, and reports as needed.
• Assist in managing business and personal errands.

Skills

Communication

Interpersonal Skills

Time Management

Detail-oriented

Confidentiality

Problem Solving

Education

Bachelor’s degree in Administration, Communication, Psychology, Marketing, or related field

Tools

Google Workspace

Microsoft Office

Trello

Notion

Job description

We are seeking a dedicated and highly organized Personal Assistant to support a business owner involved in multiple ventures. The ideal candidate will provide end-to-end administrative, logistical, and personal support to ensure smooth daily operations and time efficiency.

Responsibilities:

• Manage calendars, appointments, and travel arrangements.
• Handle email, messages, and correspondence with confidentiality and precision.
• Prepare documents, presentations, and reports as needed.
• Coordinate internal and external meetings and take accurate meeting notes.
• Follow up on deadlines, tasks, and outstanding items from discussions.
• Assist in managing business and personal errands to optimize executive productivity.

Qualifications:

• Bachelor’s degree preferred (Administration, Communication, Psychology, Marketing, or related field).
• Minimum 2–4 years of experience in an administrative or assistant role.
• Strong communication and interpersonal skills.
• Detail-oriented with excellent time management.
• Able to maintain high confidentiality and integrity.
• Comfortable working in dynamic, fast-paced, multi-business environments.

Technical Skills:

• Proficient in Google Workspace or Microsoft Office (Docs, Sheets, etc).
• Familiarity with task or calendar management tools (Google Calendar, Notion, Trello, or similar).

Soft Skills:

• Proactive and solutions-oriented.
• Strong organizational and time management skills.
• Flexible, adaptable, and emotionally mature.
• Professional, composed, and people-friendly.
• Has a sense of urgency and knows how to prioritize
• Excellent communication skills (written and verbal)