Personal Assistant to Director of Commecial & Operations

PT Gurita Lintas Samudera; Daerah Khusus Ibukota Jakarta; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

PT Gurita Lintas Samudera is seeking a Personal Assistant to support the Director of Commercial & Operations. The successful candidate will provide administrative support, coordinate schedules, and facilitate communication within the company. Candidates should possess strong organizational and communication skills, with a bachelor's degree and a minimum of 1-2 years in a similar role. Proficiency in Microsoft Office is essential.

Qualifications

• Minimum 1-2 years of experience as a Personal Assistant or Secretary.
• Fluent in Indonesian and English.
• Proficient in Microsoft Office software.

Responsibilities

• Provide comprehensive administrative support to the director.
• Manage the director's schedule and logistics.
• Coordinate communication between the director and various departments.

Skills

Communication

Organizational Skills

Research and Analytical Skills

Integrity

Attention to Detail

Education

Bachelor's degree in a related field

Tools

Microsoft Office

Job description

Personal Assistant to Director of Commecial & Operations

As the Personal Assistant to the Director of Commercial and Operations, you will be a vital backbone in supporting the Director of Commercial and Operations in their complex and strategic daily tasks. This role requires a proactive, highly organized individual with outstanding communication skills to ensure smooth operations and efficient decision-making.

Your Primary Responsibilities Include:

Comprehensive Administrative Support: Managing correspondence (emails, letters, phone calls), drafting and preparing essential documents, reports, and presentations (including financial reports and data analysis) accurately and promptly. You will also manage office inventory and supplies.

Director's Schedule and Logistics Management: Fully responsible for meticulously organizing and managing the director's schedule, including internal/external meeting arrangements, conferences, and business travel logistics (transportation, accommodation).

Effective Coordination & Communication: Acting as the communication bridge between the director and various internal departments, as well as external parties (partners, clients, customers). You will ensure a smooth and coordinated flow of information.

Research and Information Analysis: Gathering, analyzing, and presenting relevant information (market research, industry data, business trends) to support the director in strategic decision-making.

Project Management and Follow-up: Assisting in handling special projects assigned by the director, meticulously taking meeting minutes (MoM), and ensuring all action points and follow-ups are completed by the responsible parties.

Client Relations and Administrative Finance: Managing aspects of client relations, such as sending birthday greetings, flower boards, or parcels.

To succeed in this role, you must possess a strong combination of administrative skills, exceptional interpersonal abilities, and high initiative.

Education: A Bachelor's degree in a related field is a plus.

Experience: A minimum of 1-2 years of work experience as a Personal Assistant / Secretary or in a similar administrative role in a large company, preferably in a related industry.

Communication Skills: Excellent verbal and written communication skills in both Indonesian and English are essential.

Organizational Skills: Highly organized with exceptional time management and prioritization abilities to handle multiple tasks simultaneously.

Technical Proficiency: Proficient in the use of office software (especially Microsoft Office : Word, Excel, PowerPoint) and modern communication technologies.

Analytical and Proactive: Possesses strong research and analytical skills, along with the ability to work independently and proactively anticipate the director's needs.

Integrity: Demonstrates a high work ethic, strong integrity, and the ability to maintain the confidentiality of sensitive information.

Detail-Oriented: Meticulous, accurate, and possesses high attention to detail in all aspects of work.

What's your expected monthly basic salary?

Which of the following types of qualifications do you have?

How many years' experience do you have as a Personal Assistant to the Director?

Which of the following Microsoft Office products are you experienced with?

Do you have experience in an administration role?

Which of the following languages are you fluent in?

How much notice are you required to give your current employer?

Are you available to work outside your usual hours when required? (e.g. weekends, evenings, public holidays)