PERSONAL ASSISTANT (Secretary to President Director)

PT Orientama Lintas Buana; Daerah Khusus Ibukota Jakarta; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A leading company in Jakarta is seeking an experienced Personal Assistant to provide executive support to the President Director. This full-time role demands exceptional organizational skills, experience in high-level administration, and proficiency in English, with opportunities for career development. Competitive remuneration and a supportive work environment are offered.

Benefits

Competitive remuneration

Career development opportunities

Employee benefits

Wellbeing initiatives

Qualifications

• Minimum 5 years of experience as a Personal Assistant or Executive Assistant supporting senior executives.
• Fluent in English; Mandarin is a plus.
• Able to drive and possess a valid driver's license.

Responsibilities

• Manage the President Director's calendar and schedule appointments.
• Handle incoming communications and prepare diverse documents.
• Provide general administrative support including travel arrangement.

Skills

Organisational skills

Time management

Communication

Interpersonal skills

Attention to detail

Tools

Microsoft Office

Job description

PERSONAL ASSISTANT (Secretary to President Director)

About the role

We are seeking an experienced and highly organised Personal Assistant (Secretary to President Director) to join our team. In this full-time role, you will provide high-level administrative and executive support to the President Director, ensuring seamless operations and enabling them to focus on strategic priorities. The role is based in Central Jakarta, Jakarta.

What you'll be doing

Manage the President Director's calendar, schedule appointments and coordinate meetings

Handle all incoming communications and correspondence on behalf of the President Director

Prepare and proofread a variety of documents such as presentations, reports and proposals

Provide general administrative support including travel arrangements, expense management and document filing

Act as a point of contact for internal and external stakeholders, responding to enquiries and requests in a professional manner

Assist with special projects, personal assignments and ad-hoc tasks as required

What we're looking for

Minimum 5 years of experience as a Personal Assistant or Executive Assistant, preferably supporting senior executives

Excellent organisational and time management skills with the ability to prioritise workload and meet deadlines

Fluent in English, able to speak Mandarin is a plus point

Outstanding communication and interpersonal skills with a professional, discreet and diplomatic approach

Proficient in using Microsoft Office suite (Word, Excel, PowerPoint)

Strong attention to detail and ability to work independently with minimal supervision

Able to drive & have valid driver's license

Flexible and adaptable, with a proactive and solutions-oriented mindset

What we offer

In our company, we are committed to providing a supportive and rewarding work environment for our employees. In this role, you can expect competitive remuneration, opportunities for career development, and a range of employee benefits and wellbeing initiatives.

About us

Our company culture is built on the values of integrity, collaboration and continuous improvement, and we take great pride in our team of talented and dedicated professionals.

If you are excited about this opportunity and believe you have the skills and experience to excel in this role, we encourage you to apply now.

What's your expected monthly basic salary?

How many years' experience do you have as a Secretary to the President Director?

How would you rate your English language skills?

Which of the following languages are you fluent in?

How much notice are you required to give your current employer?

Are you available to travel for this role when required?

Are you available to work outside your usual hours when required? (e.g. weekends, evenings, public holidays)

Are you willing to undergo a pre-employment background check?